Sync Calendly Events with Google Calendar & Add Invitee to ConvertKit Using Pabbly Connect

Learn how to sync Calendly events with Google Calendar and add invitees to ConvertKit using Pabbly Connect in this step-by-step tutorial. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Integration

To sync Calendly events with Google Calendar and add invitees to ConvertKit, you need to set up Pabbly Connect. Start by logging into your Pabbly Connect account or create a free account if you haven’t already. This platform allows you to automate workflows between different applications seamlessly.

Once you are logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. You will be prompted to name your workflow. For this tutorial, name it ‘Sync Calendly and Google Calendar and Create Subscriber in ConvertKit’. Click on ‘Create’ to proceed.

2. Selecting Applications in Pabbly Connect

In the workflow setup, you will see two boxes labeled as Trigger and Action. The Trigger is the event that starts the automation, while the Action is what happens as a result. For our integration, we will select Calendly as the trigger application. using Pabbly Connect

• Select ‘Calendly’ from the dropdown as the trigger application.
• Choose ‘New Invitee Booked’ as the trigger event.
• Click on ‘Connect’ and authorize your Calendly account.

After connecting Calendly, you will need to set up the actions. Select Google Calendar as your action application and choose ‘Create Event’ as the action event. Finally, select ConvertKit as the next action application and choose ‘Add Subscriber’ as the action event. This setup allows you to sync event details to Google Calendar and add invitees to ConvertKit automatically.

3. Connecting Calendly to Google Calendar via Pabbly Connect

After selecting your applications, it’s time to connect Calendly to Google Calendar using Pabbly Connect. Click on the connection button for Calendly and authorize the application. This will allow Pabbly Connect to access your Calendly data.

Once connected, perform a test by scheduling a new event in Calendly. Make sure to fill in the invitee’s details such as name, email, and phone number. After the event is booked, go back to Pabbly Connect and click on the ‘Save and Send Test Request’ button. This will fetch the event details automatically.

• Confirm that the event details are captured successfully, including the start and end times.
• Ensure the time zone is set correctly to match your local time.

This step verifies that the integration between Calendly and Google Calendar via Pabbly Connect is functioning correctly, allowing you to automate event management.

4. Marking the Event in Google Calendar Using Pabbly Connect

Now that you have the event details captured, you can mark this booking in your Google Calendar. In the Pabbly Connect workflow, select Google Calendar as your action application and choose ‘Create Event’ as the action event. using Pabbly Connect

Connect your Google account and select the calendar where you want to add the event. Map the event details fetched from Calendly, such as the event title, start time, and end time. Ensure that you convert the time zone from UTC to your local time zone (e.g., Asia/Kolkata) using Pabbly Connect’s Date and Time Formatter feature.

Map the event title from the Calendly response. Set the start and end times based on the converted local time. Click on ‘Save and Send Test Request’ to create the event in Google Calendar.

After performing these actions, check your Google Calendar to confirm that the event has been created successfully. This integration step ensures that all bookings from Calendly are automatically reflected in your Google Calendar.

5. Adding Invitee to ConvertKit as a Subscriber

The final step in this integration process is adding the invitee to ConvertKit as a subscriber using Pabbly Connect. Select ConvertKit as the action application and choose ‘Add Subscriber’ as the action event.

Connect your ConvertKit account by entering your API key and API secret. After establishing the connection, map the invitee’s details from the previous steps, including their first name and email address. You can also add tags if desired.

Select the form where you want to add the subscriber. Map the first name and email address fields from the Calendly response. Click ‘Save and Send Test Request’ to add the subscriber.

Check your ConvertKit dashboard to confirm that the invitee has been added successfully. This completes the integration process, allowing you to automate your marketing efforts efficiently using Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to sync Calendly events with Google Calendar and add invitees to ConvertKit using Pabbly Connect. By following these steps, you can automate your scheduling and marketing processes effectively. Enjoy the benefits of streamlined workflows and increased productivity!