Send & Get WhatsApp Messages on Google Forms Submission Using Pabbly Connect

Learn how to send and get WhatsApp messages on Google Forms submissions using Pabbly Connect. Step-by-step tutorial for seamless integration. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WhatsApp Integration

To send and get WhatsApp messages on Google Forms submissions, we first need to access Pabbly Connect. You can easily find it by searching for ‘Pabbly Connect’ in your browser.

Once on the landing page, you have two options: ‘Sign In’ for existing users or ‘Sign Up for Free’ for new users. If you’re new, you can register and get $100 free every month. As an existing user, simply click on ‘Sign In’ to access your dashboard.

2. Creating a Workflow in Pabbly Connect

After signing in, the next step is to create a workflow in Pabbly Connect. Click on the ‘Create Workflow’ button. You will be prompted to name your workflow, such as ‘Send and Get WhatsApp Message on Google Form Submission’ and select a folder for it.

• Name your workflow appropriately.
• Select a folder where you want to save this workflow.

Once you have filled in these details, click ‘Create’ to open the workflow window where you will set up the trigger and action for your automation.

3. Setting Up Google Forms Trigger in Pabbly Connect

In this section, we will set up the Google Forms trigger in Pabbly Connect. Select Google Forms as your trigger application. The trigger event you need to choose is ‘New Response Received’ to ensure that the workflow is activated when a new registration is submitted.

After selecting the trigger event, Pabbly Connect will provide you with a webhook URL. Copy this URL as you will need to connect it to your Google Forms. Open your Google Forms account, navigate to the ‘Responses’ tab, and link it to a Google Sheets spreadsheet if you haven’t done so already.

• Go to ‘Responses’ and click on ‘Link with Sheets’.
• After linking, go to ‘Extensions’ > ‘Add-ons’ > ‘Get Add-ons’.

Search for and install the Pabbly Connect add-on. Refresh the spreadsheet to see the Pabbly Connect options appear in the Extensions menu. Click on ‘Pabbly Connect Webhooks’ and set up the initial configuration by pasting the webhook URL and selecting the trigger column.

4. Testing the Google Forms Integration with Pabbly Connect

Once the initial setup is complete, it’s time to test the integration. You need to submit a test response in your Google Form to check if Pabbly Connect captures the data successfully. Make sure to enable the ‘Send on Event’ option in the Pabbly Connect add-on within your Google Sheets.

After submitting the test response, return to your Pabbly Connect workflow to verify if the data has been captured. You should see the details from your test submission displayed correctly in the workflow.

Submit a test response in the Google Form. Check your Pabbly Connect workflow for the captured response.

If the response is captured, you have successfully set up the Google Forms trigger using Pabbly Connect!

5. Sending WhatsApp Messages through Pabbly Connect

In this final step, we will configure the action to send WhatsApp messages using Pabbly Connect. Select AiSensy as your action application and choose the action event ‘Send Template Message’. Connect your AiSensy account by providing the API key obtained from your AiSensy account settings.

Now, fill in the required fields such as the campaign name and the mobile number. Use the ‘map’ feature to dynamically insert the mobile number from the Google Forms response. This ensures that each message sent is personalized based on the registrant’s information.

Select the campaign name you created in AiSensy. Map the mobile number and other relevant details from the Google Forms response.

After configuring the message parameters, click on ‘Save and Send Test Request’. If successful, you will receive a WhatsApp message confirming the registration. This process streamlines communication and helps manage event registrations effectively through Pabbly Connect.

Conclusion

In this tutorial, we explored how to send and get WhatsApp messages on Google Forms submissions using Pabbly Connect. This integration enhances communication and streamlines event management, ensuring timely notifications for both registrants and teams.