Send Automated Appointment Reminder SMS from Google Calendar Using Pabbly Connect

Learn how to send automated appointment reminder SMS from Google Calendar using Pabbly Connect in this detailed tutorial. Step-by-step guide included. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for SMS Integration

To send automated appointment reminder SMS from Google Calendar, you need to access Pabbly Connect. Start by visiting the Pabbly website and navigating to the Pabbly Connect section. You can sign up for a free account or log in if you already have one.

Once logged in, you will find the option to create a new workflow. This is where you will set up the integration between Google Calendar and your SMS sending application, such as Twilio, using Pabbly Connect.

2. Creating a Workflow in Pabbly Connect

In this step, you will create a workflow that connects Google Calendar to Twilio using Pabbly Connect. Click on the ‘Create Workflow’ button in the top right corner, and name your workflow something relevant, like ‘Google Calendar to Twilio’.

• Click on the ‘Create’ button after naming your workflow.
• You will see two windows: the trigger window and the action window.
• Select Google Calendar as the trigger app and choose ‘New Event Created’ as the trigger event.

This setup will allow Pabbly Connect to monitor your Google Calendar for new events, triggering an SMS reminder when an event is created.

3. Setting Up Google Calendar in Pabbly Connect

After selecting Google Calendar, you need to connect it to Pabbly Connect. Click on ‘Connect with Google Calendar’ and choose the appropriate Google account. Allow the necessary permissions for Pabbly Connect to access your calendar.

Once connected, you can create a new calendar specifically for this integration. Name it something like ‘Event and SMS’. After creating the calendar, refresh the connection in Pabbly Connect to select your new calendar from the dropdown list.

4. Configuring SMS Reminder in Pabbly Connect

Now that your Google Calendar is set up, it’s time to isolate the guest’s phone number for SMS reminders. Use the Text Formatter in Pabbly Connect to extract the phone number from the event details. This will ensure that only the relevant number is sent the SMS reminder.

• Choose ‘Text Formatter’ from the action window.
• Select ‘Basic Formatting’ and connect it to the phone number string.
• Use the ‘Extract Phone Number’ option to isolate the number.

After extracting the phone number, you can set up a delay using the Delay module in Pabbly Connect to ensure the SMS is sent one day before the scheduled event.

5. Sending SMS Using Twilio in Pabbly Connect

In this final step, you will configure Twilio to send the SMS reminder. Select Twilio as the action app and choose ‘Send SMS’ as the action event. Connect your Twilio account by providing the Account SID and Auth Token from your Twilio dashboard.

Next, fill in the SMS details, including the recipient’s number (with the country code), the sender number, and the message body. The message should include the event details and a reminder that it’s an automated message. Finally, click on ‘Save and Send Test Request’ to test the integration.

If successful, you will receive a confirmation that the SMS has been sent, demonstrating that Pabbly Connect has effectively integrated Google Calendar with Twilio for automated SMS reminders.

Conclusion

This tutorial demonstrates how to use Pabbly Connect to send automated appointment reminder SMS from Google Calendar. By following these steps, you can set up a seamless reminder system that enhances communication and reduces no-shows.