Schedule Meetings in Google Meet from Google Sheets Using Pabbly Connect

Learn how to schedule Google Meet meetings directly from Google Sheets using Pabbly Connect. Follow this detailed tutorial for seamless integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Meet Integration

In this tutorial, we will explore how to schedule meetings in Google Meet directly from Google Sheets using Pabbly Connect. This integration allows users to automate the process of creating Google Meet events based on data entered in Google Sheets.

To start, you need to access Pabbly Connect. Simply visit the Pabbly Connect website, sign up for a free account, or log in if you already have one. Once logged in, you can create workflows that link Google Sheets and Google Meet seamlessly.

2. Setting Up Your Google Sheet for Pabbly Connect

The first step is to prepare your Google Sheet. Create a new sheet titled ‘Google Meet Schedule’ and set up the necessary columns: Summary, Description, Start Time, End Time, Attendee Email 1, Attendee Email 2, Attendee Email 3, and a Scheduled column.

• Column A: Summary
• Column B: Description
• Column C: Start Time
• Column D: End Time
• Column E: Attendee Email 1
• Column F: Attendee Email 2
• Column G: Attendee Email 3
• Column H: Scheduled

Once your sheet is ready, you can begin entering the meeting details. This will be the data that Pabbly Connect will use to create the Google Meet events automatically.

3. Configuring Pabbly Connect Webhooks for Google Sheets

To link Google Sheets with Google Meet, you must set up Pabbly Connect Webhooks. First, open your Google Sheet, click on ‘Add-ons’, and select ‘Pabbly Connect Webhooks’. If you haven’t installed it yet, you will need to do so from the Google Workspace Marketplace. using Pabbly Connect

After installation, refresh your Google Sheet. Then, go to ‘Add-ons’, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’. Here, you will need to paste your Webhook URL and set the trigger column, which should be the last data entry column (Column H in this case).

4. Creating the Workflow in Pabbly Connect

Now that your Google Sheet is set up, it’s time to create a workflow in Pabbly Connect. In your Pabbly Connect dashboard, click on ‘Create Workflow’ and give it a name, such as ‘Google Sheets to Google Meet’. In the trigger section, select Google Sheets and the event as ‘New Spreadsheet Row’.

Next, you will need to map the data from your Google Sheet to create the Google Meet event. Use the DateTime Formatter to adjust the time zones if necessary. For example, if you are in India, you will need to subtract 5 hours and 30 minutes from the UTC time provided in your Google Sheet.

• Select the start time and end time fields from your Google Sheet.
• Use the DateTime Formatter to adjust for your local timezone.
• Map the summary and description fields accordingly.

After mapping, connect to Google Meet and select the action event to schedule a meeting. Ensure all details are correctly filled out, including attendee emails, to finalize the setup.

5. Testing the Integration between Google Sheets and Google Meet

Once everything is configured, it’s time to test your integration. Fill out a new row in your Google Sheet with the meeting details and mark the Scheduled column as ‘Yes’. This action should trigger Pabbly Connect to send the data to Google Meet.

Check your Google Calendar to confirm that the meeting has been scheduled correctly. You should see the event with all the details you entered, including the attendees. This confirms that the integration is functioning as intended and that Pabbly Connect is successfully bridging the gap between Google Sheets and Google Meet.

Conclusion

In this tutorial, we have demonstrated how to schedule a meeting in Google Meet from Google Sheets using Pabbly Connect. This process allows for seamless integration and automation, enhancing productivity. With Pabbly Connect, users can easily manage their meetings without manual entry.