Regularly Notify Your Team on Microsoft Teams for Employee Leaves Using Pabbly Connect

Learn how to automate employee leave notifications on Microsoft Teams using Pabbly Connect. Step-by-step tutorial for seamless integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Employee Leaves Notifications

To regularly notify your team about employee leaves, you need to access Pabbly Connect. Start by visiting the Pabbly Connect website and logging in to your account. If you are a new user, you can sign up for free to get started.

Once logged in, navigate to the dashboard and click on ‘Create Workflow’. This is where you will set up your automation to send notifications on Microsoft Teams. Naming your workflow appropriately is essential for easy identification later.

2. Setting Up the Schedule Trigger in Pabbly Connect

In this step, you will set the schedule for when Pabbly Connect should send notifications. Select the ‘Schedule’ application as your trigger. For the trigger event, choose ‘Schedule Workflow’ and set it to run daily at 9:00 AM.

• Select the frequency as ‘Every Day’.
• Set the time to 9:00 AM.
• Click on ‘Save’ to confirm your schedule.

By scheduling the workflow, Pabbly Connect ensures that your team receives timely notifications about employee leaves every morning, enhancing communication and planning.

3. Fetching the Current Date Using Pabbly Connect

Next, you will need to fetch the current date to check against employee leave records. For this, select the ‘Date Time Formatter’ application in Pabbly Connect. Choose the action event as ‘Current Date’.

Specify the date format you prefer, such as month-date-year, and click on ‘Save and Send Test Request’. This action retrieves the current date, which is crucial for fetching employee leave details from your records.

Once the current date is fetched, you can use this information to look up employee leaves in your Google Sheets. This ensures that the notification sent to Microsoft Teams is accurate and relevant to the current day.

4. Integrating Google Sheets to Retrieve Leave Data

After obtaining the current date, the next step is to integrate Google Sheets to retrieve employee leave information. In Pabbly Connect, select Google Sheets as your action application and choose the action event as ‘Lookup Spreadsheet Row’.

• Connect your Google Sheets account to Pabbly Connect.
• Select the spreadsheet containing employee leave records.
• Map the current date to the lookup value to fetch relevant leave data.

This integration allows Pabbly Connect to dynamically access the leave records based on the current date, ensuring that your team is informed about who is on leave each day.

5. Sending Notifications on Microsoft Teams

Finally, to notify your team, you will need to send a message to Microsoft Teams using Pabbly Connect. Select Microsoft Teams as your action application and choose ‘Send Message in a Channel’ as the action event.

Connect your Microsoft Teams account and specify the team and channel where you want to send the leave notification. You can customize the message to include the names of employees on leave, formatted as needed.

After setting up the message, click ‘Save and Send Test Request’ to ensure the notification is sent successfully. This completes the workflow, automating the process of notifying your team about employee leaves every day at 9:00 AM.

Conclusion

Using Pabbly Connect, you can automate the process of notifying your team about employee leaves on Microsoft Teams. This integration streamlines communication and enhances workflow efficiency, ensuring everyone stays informed.