Integrating Zoom Meeting Registrants with Zoho Forms Using Pabbly Connect

Learn how to automate adding Zoom meeting registrants from Zoho Forms submissions using Pabbly Connect in this comprehensive tutorial. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

In this section, we’ll explore how to access Pabbly Connect to set up our integration between Zoho Forms and Zoom. First, navigate to the Pabbly Connect homepage by entering the URL in your browser. If you are a new user, click on the ‘Sign Up Free’ button to create an account. Existing users can simply sign in to their account.

Once logged in, you will be taken to the Pabbly Connect dashboard. Here, you can see all your applications. To create a new workflow, click on the ‘Create Workflow’ button located in the top right corner. This is where we will build the connection to automate adding Zoom meeting registrants whenever a new form submission occurs in Zoho Forms.

2. Creating a Workflow in Pabbly Connect

To create a workflow in Pabbly Connect, you need to name it appropriately. In this case, we will call it ‘Add Zoom Meeting Registrant on Zoho Form Submission’. You can also select a folder for organization, such as ‘Automations’. Click ‘Create’ to proceed.

• Choose Zoho Forms as your trigger application.
• Select the trigger event as ‘New Form Submitted’.
• Copy the generated webhook URL provided by Pabbly Connect.

After setting your trigger, you will need to connect your Zoho Forms account to Pabbly Connect using the copied webhook URL. This will ensure that every new form submission is captured and processed automatically.

3. Configuring Zoho Forms for Webhooks

Next, we will configure Zoho Forms to send data to Pabbly Connect. Log in to your Zoho Forms account and open the form you are using for registrations. Click on ‘Settings’ and then select the ‘Integrations’ option. Scroll down to find the Webhooks section.

In the Webhooks section, remove any existing webhook URLs and paste the new one from Pabbly Connect. Set the content type to ‘application/json’ and the authorization type to ‘General’. Add the required payload parameters that correspond to your form fields, such as first name, last name, and email address.

4. Adding Registrants to Zoom via Pabbly Connect

Now that we have set up our trigger, it’s time to configure the action step in Pabbly Connect. Select Zoom as your action application and choose the action event as ‘Add Meeting Registrant’. This step will allow us to automatically add the registrant to our Zoom meeting upon receiving a new form submission.

To connect Zoom with Pabbly Connect, click on ‘Connect’ and authorize your Zoom account. After connecting, select the specific meeting (e.g., ‘Workshop 2.0’) where you want the new registrants to be added. Map the required fields from the Zoho Forms submission to the Zoom registration fields, such as email, first name, and last name.

5. Testing the Integration

After completing the setup, it’s essential to test the integration to ensure everything works correctly. In Pabbly Connect, click on the ‘Save and Send Test Request’ button to send a test registrant to Zoom. You should see a successful response indicating that the registrant has been added.

To verify, check your Zoom account under the meeting’s registrations. Refresh the page to see if the new registrant appears. You can repeat this process by submitting another form entry in Zoho Forms to confirm that the automation is functioning as intended.

Conclusion

This tutorial covered how to automate adding Zoom meeting registrants from Zoho Forms submissions using Pabbly Connect. By following these steps, you can ensure efficient processing of registrations without manual effort, saving time and reducing errors.