Integrating Zoho Forms and LiveWebinar with Pabbly Connect: A Step-by-Step Guide

Learn how to automate the registration process for LiveWebinar using Zoho Forms and Pabbly Connect. Step-by-step tutorial included. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To begin automating the registration process for LiveWebinar using Zoho Forms, you first need to access Pabbly Connect. This platform enables seamless integration between various applications without any coding skills.

Start by navigating to the Pabbly Connect website. If you are an existing user, click on the ‘Sign In’ button. If you are new, select the ‘Sign Up for Free’ option to create an account and receive 100 free tasks monthly.

2. Creating a New Workflow in Pabbly Connect

After logging into your Pabbly Connect account, you will see the dashboard where you can manage your workflows. Click on the ‘Create Workflow’ option to start a new automation.

In the dialog box that appears, name your workflow, such as ‘Create LiveWebinar Registrant on Zoho Form Submission’. Choose a relevant folder for organization, such as ‘Webinars and Meetings’. Click on ‘Create’ to proceed.

• Select the trigger application, which will be Zoho Forms.
• Choose the trigger event for form submission.
• Copy the webhook URL provided by Pabbly Connect.

These steps will establish the foundation for your integration, linking Zoho Forms to LiveWebinar through Pabbly Connect.

3. Setting Up Zoho Forms for Integration

Next, you will need to configure Zoho Forms to send data to Pabbly Connect. Go to your Zoho Forms account and select the specific form you want to connect.

Navigate to the ‘Integrations’ tab, find the ‘Webhook’ option, and paste the webhook URL you copied earlier from Pabbly Connect. Set the content type to ‘application/json’ and ensure the authorization type is set to ‘General’.

• Add the required fields: first name, last name, email, and phone number.
• Click ‘Save’ to establish the connection.

With this setup, every new form submission will trigger a response sent to Pabbly Connect, enabling automatic registrant creation in LiveWebinar.

4. Creating a Registrant in LiveWebinar

After successfully setting up Zoho Forms, the next step is to create a registrant in LiveWebinar using Pabbly Connect. Go back to your Pabbly Connect workflow and select LiveWebinar as the action application.

Choose the action event ‘Create Webinar Registrant’. If prompted, log into your LiveWebinar account to authorize the connection. Once authorized, fill in the required fields using mapped data from the Zoho Forms submission.

Select the webinar from the dropdown where you want to add the registrant. Map the first name, last name, and email fields from the previous step. Click ‘Save & Send Test Request’ to verify the setup.

This process ensures that every new registration from Zoho Forms is automatically added as a registrant in your LiveWebinar, streamlining your workflow with Pabbly Connect.

5. Testing the Integration for Success

Once the integration is set up, it’s crucial to test the entire workflow to ensure it functions correctly. Go back to Zoho Forms and submit a test entry using dummy data.

After submitting the form, return to Pabbly Connect and check for the response. If the data is captured successfully, you will see the details reflected in your workflow.

To confirm the registrant was added, log into your LiveWebinar account and check the attendees list for the webinar. You should see the test entry you submitted, confirming that Pabbly Connect has successfully automated the registration process.

Conclusion

In this tutorial, we explored how to automate the process of creating LiveWebinar registrants through Zoho Forms submissions using Pabbly Connect. This integration streamlines your workflow, ensuring that every registration is captured automatically.

By following these steps, you can enhance your webinar management without manual intervention, making your process more efficient and effective.