Integrating WooCommerce Orders with Microsoft Outlook Using Pabbly Connect

Learn how to create events in Microsoft Outlook for WooCommerce orders using Pabbly Connect. Follow our step-by-step guide for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create events in Microsoft Outlook for WooCommerce orders, start by accessing Pabbly Connect. Go to the URL Pabbly.com/connect to reach the landing page.

Once there, you can either sign in if you are an existing user or sign up if you are new. This process takes just a couple of minutes. After signing in, navigate to the dashboard and click on the ‘Create Workflow’ button on the right side.

2. Setting Up WooCommerce as Trigger in Pabbly Connect

In this step, you will set WooCommerce as your trigger application in Pabbly Connect. After creating the workflow, select WooCommerce as the trigger application and choose ‘New Order’ as the trigger event.

• Select WooCommerce as the trigger application.
• Choose ‘New Order’ as the trigger event.
• Copy the provided webhook URL to connect WooCommerce with Pabbly Connect.

Next, go to your WooCommerce account settings, navigate to the ‘Advanced’ section, and click on ‘Webhooks’. Here, create a new webhook by filling in the necessary details like name, status, and the copied webhook URL. Save the settings to activate the webhook.

3. Capturing API Response from WooCommerce

After setting up the webhook in WooCommerce, you need to capture the API response in Pabbly Connect. Click on ‘Recapture Webhook Response’ and perform a test submission by creating a new order in WooCommerce.

Navigate to your store, add an item to the cart, and proceed to checkout. Complete the order process. Once the order is received, return to Pabbly Connect to see if the API response has been captured successfully.

• Create a new order in WooCommerce to trigger the webhook.
• Check for the API response in Pabbly Connect after placing the order.
• Verify that all order details are captured correctly.

Once you confirm the API response is captured, you will see the order details, including the product name, amount, and customer information.

4. Creating Events in Microsoft Outlook

Now that you have the order details, you can create an event in Microsoft Outlook using Pabbly Connect. To do this, you need to use the ‘Date Time Formatter’ feature to set the event’s start and end times.

Map the order creation date from the previous step and add two days for the event start time. For the end time, add one hour to the start time. Use the ‘Create Event’ action in Microsoft Office 365 to set up the event details such as subject, content, and attendees.

Use Date Time Formatter to calculate the event start and end times. Choose the calendar where the event will be created. Fill in details such as subject, content, and attendees.

Once the event details are filled out, click on ‘Save and Send Test Request’ to create the event in your Microsoft Outlook calendar. Verify that the event appears correctly in your Outlook calendar.

5. Using Router in Pabbly Connect for Multiple Products

If you have different products, you can use the Router feature in Pabbly Connect to manage events based on the purchased product. Set conditions for each product to direct the workflow accordingly.

Create a router and set filters based on the product name. This allows you to create separate events for different products purchased. For example, if a customer buys ‘Product A,’ create an event in Calendar 1, and if they buy ‘Product B,’ create an event in Calendar 2.

Set up conditions for each product in the Router. Direct events to the appropriate calendar based on the product purchased. Test each condition to ensure proper event creation.

After configuring the router, test the workflow by placing orders for different products to ensure events are created as expected.

Conclusion

Integrating WooCommerce with Microsoft Outlook using Pabbly Connect allows for seamless event creation for new orders. By following the steps outlined, you can automate your workflow effectively, ensuring that every order triggers an event in your Outlook calendar.