Integrating WhatsApp with Google Forms Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate WhatsApp with Google Forms using Pabbly Connect for automated messaging. Follow our detailed tutorial for seamless automation. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating WhatsApp with Google Forms, you need to access Pabbly Connect. Open your web browser and go to the Pabbly Connect landing page. You will see options to sign in or sign up for free. If you are a new user, click on ‘Sign up for free’ to get 100 tasks free every month.

If you are an existing user, click on ‘Sign in’. After signing in, you will see various Pabbly applications. Click on ‘Access Now’ under Pabbly Connect to enter your dashboard and begin creating your workflow.

2. Creating a Workflow in Pabbly Connect

Once in your Pabbly Connect dashboard, click on the ‘Create Workflow’ button. You will be prompted to name your workflow and choose a folder to save it in. For this integration, you can name it ‘Send WhatsApp Message on Google Form Submission’.

• Click on ‘Create’ to open the workflow window.
• Select Google Forms as the trigger application.
• Choose ‘New Response Received’ as the trigger event.

After selecting the trigger event, you will receive a webhook URL. Copy this URL as it will be needed to connect your Google Forms to Pabbly Connect.

3. Linking Google Forms to Pabbly Connect

Now, open your Google Forms account and navigate to the form you want to connect. Click on the ‘Responses’ tab and select ‘View in Sheets’ to link your form with Google Sheets. using Pabbly Connect

• Go to ‘Extensions’ > ‘Add-ons’ > ‘Get Add-ons’ in Google Sheets.
• Search for ‘Pabbly Connect Webhooks’ and install it.
• After installation, refresh your Google Sheet.

Once refreshed, go back to ‘Extensions’ and find ‘Pabbly Connect Webhooks’. Click on ‘Initial Setup’, paste the webhook URL you copied earlier, and specify the trigger column, which is typically the last column of your data.

4. Sending WhatsApp Messages via Pabbly Connect

After setting up the webhook, the next step is to send automated WhatsApp messages. In your Pabbly Connect workflow, click on the ‘Add Action Step’ button after the trigger step.

Select ‘AI Sensei’ as the action application and choose ‘Send Template Message’ as the action event. You will need to connect your WhatsApp account by entering the API key from your AI Sensei account. Ensure that you have already created a message template in AI Sensei.

Map the mobile number and name fields from the Google Forms response. Make sure to include the country code for the mobile number. Click ‘Save and Send Test Request’ to test the WhatsApp message.

After sending the test request, check your WhatsApp to confirm the message was received. This process ensures that every new registration on Google Forms triggers an automated WhatsApp message sent via Pabbly Connect.

5. Conclusion: Automating Communication with Pabbly Connect

In this tutorial, we explored how to integrate WhatsApp with Google Forms using Pabbly Connect. By following the steps, you can automate sending messages to registrants, enhancing communication and reducing manual follow-ups.

This integration not only streamlines your workflow but also improves attendee experience, ensuring no shows are minimized. Now you can efficiently manage your event communications through this powerful automation.