Integrating Pabbly Subscription Billing with Google Sheets: A Step-by-Step Guide

Learn how to integrate Pabbly Subscription Billing with Google Sheets using Pabbly Subscription Billing for automated subscription management. Follow our detailed tutorial shows you how to implement powerful subscription billing mechanisms with no technical knowledge required.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Subscription Billing for Integration

To start integrating Pabbly Subscription Billing with Google Sheets, you first need to access your Pabbly Subscription Billing dashboard. This platform allows you to manage subscriptions and automate tasks effectively.

Once logged in, you will see your dashboard where all active subscriptions are displayed. This is essential for tracking subscription details that will be sent to Google Sheets. Ensure you are familiar with the interface to streamline the integration process.

2. Setting Up Pabbly Connect for Automation

Next, you will utilize Pabbly Connect to create an automated workflow. Start by clicking on the blue button labeled ‘Create Workflow’ in your Pabbly Connect account. This is where you will set up the trigger and action for your integration.

• Select the trigger application as Pabbly Subscription Billing.
• Choose the action application as Google Sheets.
• Name your workflow, for example, ‘Add Subscription from Pabbly Subscription Billing to Google Sheets.’

After setting up the workflow, you will need to connect Pabbly Subscription Billing to Pabbly Connect. This is done by copying a webhook URL provided by Pabbly Connect and pasting it into the settings section of Pabbly Subscription Billing.

3. Configuring Webhooks in Pabbly Subscription Billing

Now, navigate to the settings section of your Pabbly Subscription Billing account and find the option for webhooks. Click on the button to add a new webhook and provide a name for this connection.

Ensure you select the correct trigger event, which is ‘Subscription Activated.’ After this, paste the webhook URL you copied earlier from Pabbly Connect. This step establishes the link between the two applications, allowing data transfer when a new subscription is activated.

• Name the webhook connection appropriately.
• Select the product and plan for which this webhook will be active.
• Confirm the webhook URL and save the settings.

Once saved, you can conduct a test by activating a subscription in Pabbly Subscription Billing. This action will send a webhook response back to Pabbly Connect, confirming the integration is working correctly.

4. Mapping Subscription Data to Google Sheets

With the webhook configured, it’s time to connect Google Sheets through Pabbly Connect. Select Google Sheets as your action application and authenticate your account if prompted. This step ensures that Pabbly Connect can send data to your specified Google Sheets document.

Once connected, you will need to select the specific Google Sheets file where you want the subscription data to be stored. For this tutorial, choose the sheet named ‘Active Subscriptions.’ This is crucial for organizing your data effectively.

Map the fields from the webhook response to the corresponding columns in Google Sheets. Ensure that fields like Subscription Date, Product Name, and Customer Email are accurately mapped. Double-check that all necessary fields are included to avoid data loss.

After mapping all fields, save your workflow. Now, every time a new subscription is activated in Pabbly Subscription Billing, the details will automatically populate in your Google Sheets.

5. Testing the Integration for Success

Finally, it’s essential to test your integration to ensure everything is functioning as expected. Go back to your Pabbly Subscription Billing dashboard and create a test subscription. This action will trigger the webhook and send data to Google Sheets.

After completing the test subscription, check your Google Sheets document. You should see the new subscription details populated automatically. This confirms that the integration between Pabbly Subscription Billing and Google Sheets via Pabbly Connect is successful.

Make sure to monitor the workflow for the first few activations to ensure data is consistently captured. If any issues arise, revisit the mapping and webhook settings to troubleshoot effectively.

Conclusion

Integrating Pabbly Subscription Billing with Google Sheets using Pabbly Connect allows for seamless tracking of active subscriptions. This automated process enhances efficiency and ensures that your subscription data is always up-to-date without manual intervention.