Integrating iPhone Voice Notes to Google Sheets with Pabbly Connect: A Step-by-Step Guide

Learn how to integrate iPhone voice notes into Google Sheets using Pabbly Connect. Follow this detailed tutorial for real-time automation. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Voice Notes Integration

To start integrating iPhone voice notes into Google Sheets, you need to set up Pabbly Connect. This platform allows you to automate workflows between your iPhone and Google Sheets seamlessly. Begin by visiting the Pabbly Connect website and signing up for a free account if you haven’t already.

After signing in, navigate to the dashboard where you will create a new workflow. Click on the ‘Create Workflow’ button and name it appropriately, such as ‘iPhone to Google Sheets’. Selecting the right folder for your workflow is crucial for organization.

Creating a Webhook URL in Pabbly Connect

In this step, you will create a webhook URL that connects your iPhone to Pabbly Connect. This URL will be used to send voice note data from your iPhone. In the trigger section, select ‘Webhook by Pabbly’ and choose ‘Catch Webhook’ as the event. This action generates a unique webhook URL that you will need to copy.

Next, head to your iPhone and open the Shortcuts app. Create a new shortcut by tapping the plus icon and add the ‘Dictate Text’ action. Configure this action to stop listening on tap. Afterward, add another action, ‘Get Contents of URL’, and paste the copied webhook URL into this action. Ensure you set the method to POST and format the request body as JSON.

• Select ‘Dictate Text’ to capture voice notes.
• Add ‘Get Contents of URL’ to send data to Pabbly Connect.
• Set the method to POST and format it as JSON.

After successfully configuring these actions, your iPhone will be ready to send dictated voice notes to Pabbly Connect for processing.

Extracting Data Using AI in Pabbly Connect

Once your voice notes are sent to Pabbly Connect, the next step is to extract the relevant information using AI tools like ChatGPT. In the action step of your workflow, search for ‘OpenAI’ and select ‘ChatGPT’ as the action event. You will need to connect your OpenAI account by providing the API key generated from your OpenAI account settings.

After connecting, you will set up the AI model to use for data extraction. Choose the appropriate model, like GPT-4, and input a prompt that instructs the AI on how to process your voice note data. For example, your prompt can specify that the AI should extract names, email addresses, and phone numbers from the dictated text.

• Select the AI model from the dropdown menu.
• Input a detailed prompt for data extraction.
• Map the text content from the webhook response.

After setting this up, test the action to ensure that the AI correctly extracts the necessary details from your voice notes, which will be sent to the next step in your workflow.

Adding Extracted Data to Google Sheets

With the data extracted, the final step is to send it to Google Sheets using Pabbly Connect. In the action step, search for ‘Google Sheets’ and select the action event ‘Add New Row’. You will need to connect your Google account to Pabbly Connect by signing in and granting the necessary permissions.

Once connected, select the specific spreadsheet where you want to add the data. Choose the appropriate sheet and map each field from the AI response to the corresponding columns in your Google Sheets. This mapping ensures that each piece of information is placed correctly in the spreadsheet.

Connect your Google Sheets account to Pabbly Connect. Select the spreadsheet and sheet for data entry. Map the AI response fields to the spreadsheet columns.

After mapping, run a test to verify that the data is added correctly to your Google Sheets. If successful, your automation is now fully functional, allowing you to dictate notes on your iPhone and have them automatically logged in Google Sheets.

Conclusion

In conclusion, integrating iPhone voice notes into Google Sheets using Pabbly Connect streamlines data entry and enhances productivity. By following the outlined steps, you can automate the process and ensure your dictated notes are accurately recorded in real-time.