Integrating Google Forms with Microsoft Teams Using Pabbly Connect

Learn how to integrate Google Forms with Microsoft Teams using Pabbly Connect for automated notifications. Step-by-step tutorial with detailed instructions. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms and Microsoft Teams Integration

To begin with, Pabbly Connect is the key platform that allows seamless integration between Google Forms and Microsoft Teams. First, sign up for a free account on Pabbly Connect. Once you have your account, navigate to the Pabbly Connect dashboard. using Pabbly Connect

After reaching the dashboard, click on the ‘Create Workflow’ button. You will need to name your workflow; for this example, let’s call it ‘Google Forms to Microsoft Teams’. Select the appropriate folder for your workflow and click on ‘Create’. This action will open the automation workflow interface.

2. Setting Up the Trigger with Google Forms

Now, let’s focus on setting up the trigger in Pabbly Connect. In the trigger window, search for and select Google Forms as the application. From the trigger event dropdown, select ‘New Response Received’. This setup will allow Pabbly Connect to capture responses from Google Forms. using Pabbly Connect

• Select Google Forms from the app list.
• Choose ‘New Response Received’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

Next, go to your Google Form and navigate to the responses tab. Here, click on the option to link to Sheets, create a new spreadsheet, and then click on ‘Create’. This spreadsheet will store all the responses from your Google Form.

3. Adding the Webhook URL to Google Sheets

Now that you have linked your Google Form to a Google Sheet, it’s time to add the Pabbly Connect webhook URL to this sheet. Go to the Google Sheets menu, click on ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’. Search for the Pabbly Connect Webhooks add-on and install it. using Pabbly Connect

Once installed, refresh your Google Sheet. After refreshing, go to ‘Extensions’ again, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’. In the setup window, you will need to enter the copied webhook URL and specify the trigger column, which is the last column where new data will appear.

• Paste the webhook URL in the designated field.
• Set the trigger column to the last column (e.g., Column G).
• Click on ‘Submit’ to save the setup.

After submitting, you will see a confirmation that the setup was successful. This means your Google Form is now connected to Pabbly Connect.

4. Sending Notifications to Microsoft Teams

With the Google Form and Google Sheets set up, the next step is to send notifications to Microsoft Teams. In Pabbly Connect, go to the action step and select Microsoft Teams from the app list. Choose ‘Send Message in a Channel’ as the action event. using Pabbly Connect

Click on ‘Connect’, and then select ‘Add New Connection’. You will need to authorize Pabbly Connect to access your Microsoft Teams account. Once connected, choose the appropriate team and channel where you want the messages to be sent.

Select the team from the dropdown list. Choose the channel for notifications. Map the message content using data from the trigger step.

This mapping will include details such as the customer’s name, email, feedback type, and suggestions. Once the message is set up, click on ‘Save and Send Test Request’. This action will send a test message to the selected Microsoft Teams channel.

5. Testing the Integration Workflow

Now that everything is set up, it’s time to test your integration. Open your Google Form in preview mode and submit a test response. Once the submission is made, check your Google Sheets to verify that the response has been recorded. Pabbly Connect will capture this response and trigger the action to send the message to Microsoft Teams. using Pabbly Connect

After a few moments, navigate to the Microsoft Teams channel you selected. You should see the message containing the feedback details from your Google Form submission. This confirms that your workflow is functioning correctly and that Pabbly Connect is effectively facilitating the integration.

If you want to streamline your workflow even further, you can clone this setup for other forms or channels using Pabbly Connect’s cloning feature. This allows you to replicate the automation process quickly.

Conclusion

This tutorial demonstrated how to use Pabbly Connect to integrate Google Forms with Microsoft Teams, enabling automatic notifications for form submissions. By following these steps, you can enhance your team’s communication and streamline feedback management.