Integrating Google Forms with Live Webinar Using Pabbly Connect

Learn how to automate webinar registrations from Google Forms using Pabbly Connect in this detailed tutorial. Step-by-step instructions included. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start the automation process using Pabbly Connect, first navigate to the Pabbly Connect homepage by entering the URL in your browser. Here, you will see options to sign in or sign up for free.

If you are a new user, click on the ‘Sign Up for Free’ button to create an account. After signing up, you will receive 100 free tasks per month to explore the features of Pabbly Connect and set up your automations.

2. Creating a Workflow in Pabbly Connect

Once you have logged into your Pabbly Connect account, navigate to the dashboard. Click on the ‘Create Workflow’ button to start building your automation. You will be prompted to name your workflow, for example, ‘Create Live Webinar Registrant on Google Form Submission’.

• Provide a name for your workflow.
• Select a folder for organization.
• Click ‘Create’ to proceed.

After creating the workflow, you will see two sections: Trigger and Action. The Trigger is the event that starts the automation, while the Action is what happens as a result.

3. Setting Up the Trigger with Google Forms

In this section, you will set up Google Forms as the trigger application in your Pabbly Connect workflow. Select Google Forms and choose the trigger event as ‘New Response Received’. This means that whenever a new response is submitted in Google Forms, it will trigger the workflow.

After selecting the trigger event, Pabbly Connect will provide you with a webhook URL. Copy this URL, as you will need to insert it into your Google Form to establish the connection.

• Open your Google Form and go to the Responses section.
• Click on ‘Link to Sheets’ to create a new spreadsheet.
• Submit a test response to populate the spreadsheet.

Once the form is submitted, a new row will be created in the linked Google Sheets, which will serve as the data source for Pabbly Connect to process the information automatically.

4. Connecting Google Sheets to Pabbly Connect

Next, you need to connect Google Sheets to Pabbly Connect. In the Google Sheets, go to Extensions, then Add-ons, and search for the Pabbly Connect Webhooks add-on. Install this add-on to allow Google Sheets to communicate with Pabbly Connect.

After installing the add-on, you need to set up the initial configuration by entering the webhook URL you copied earlier and specifying the trigger column, which is the last column in your spreadsheet where data will be added.

Paste the webhook URL into the designated field. Set the trigger column to the last data column. Click ‘Send Test’ to confirm the connection.

Once the test is successful, your Google Sheets will automatically send new form submissions to Pabbly Connect for further processing.

5. Creating a Registrant in Live Webinar

In the final step, you will set up the action in your Pabbly Connect workflow to create a registrant in your Live Webinar application. Select Live Webinar as the action application and choose the action event as ‘Create Webinar Registrant’.

Connect your Live Webinar account to Pabbly Connect by authorizing access. After the connection is established, you will need to map the fields from the Google Sheets data to the registrant details in Live Webinar.

Select the webinar where you want to add the registrant. Map the registrant’s name, email, and other required fields. Use dynamic mapping to ensure data updates automatically.

Once you have completed these steps, every time a new form response is received, the registrant will be automatically added to your Live Webinar without any manual efforts, showcasing the power of Pabbly Connect in streamlining your webinar registration process.

Conclusion

This tutorial demonstrated how to use Pabbly Connect to automate the registration process for webinars through Google Forms. By following these steps, you can efficiently manage your webinar registrations without manual input, enhancing your productivity.