Integrating Google Forms with Jira Using Pabbly Connect: A Step-by-Step Guide

Learn how to automate Jira issue creation from Google Forms responses using Pabbly Connect. Follow our detailed tutorial for seamless integration. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating Google Forms with Jira, you first need to access Pabbly Connect. Open your browser and search for ‘Pabbly Connect’. You will see options to sign in or sign up. If you’re new, sign up for free to get 100 tasks every month.

Once signed in, you will be directed to the Pabbly dashboard. Click on the ‘Access Now’ button under Pabbly Connect. This will take you to the workflow creation page where you can begin setting up your integration.

2. Creating a Workflow in Pabbly Connect

In this section, you will create a workflow to automate the process of creating Jira issues from Google Forms responses. Click on the ‘Create Workflow’ button. A prompt will appear asking for a workflow name and folder. using Pabbly Connect

• Name your workflow: ‘Create Jira Issue from Google Form Responses’.
• Select a folder where you want to save the workflow.

After naming and selecting the folder, click on ‘Create’. This action opens the workflow window where you will set up the trigger and action for your integration.

3. Setting Up the Trigger in Pabbly Connect

The next step involves setting up the trigger for your workflow. In the workflow window, search for ‘Google Forms’ as your trigger application. Select it, and then choose the trigger event as ‘New Response Received’. using Pabbly Connect

Once selected, Pabbly Connect will generate a webhook URL. This URL is essential for connecting Google Forms to your Pabbly workflow. Copy this URL as you will need it in the next steps to complete the integration.

4. Connecting Google Forms to Pabbly Connect

To connect Google Forms with Pabbly Connect, open your Google Forms account and navigate to the form you wish to use. Click on the ‘Responses’ tab, then select ‘View in Sheets’. using Pabbly Connect

• Go to ‘Extensions’ in Google Sheets.
• Select ‘Add-ons’ and then ‘Get add-ons’.
• Search for ‘Pabbly Connect Webhooks’ and install it if you haven’t already.

Once installed, go back to ‘Extensions’, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’. Paste the webhook URL you copied earlier and set the trigger column to the last column of your sheet (usually column F). Click on ‘Submit’ to complete the connection.

5. Creating Jira Issues from Google Forms Responses

Now that Google Forms is connected to Pabbly Connect, it’s time to set up the action to create a Jira issue. In Pabbly Connect, select ‘Jira Software’ as the action application and choose ‘Create Issue’ as the action event. using Pabbly Connect

Click on ‘Connect’ to link your Jira account. If prompted, accept the necessary permissions for Pabbly Connect to access Jira. After connecting, fill in the required fields such as project, issue type, summary, and description using the mapping feature from Google Forms responses.

Map the summary and description fields from the Google Forms response. Set the due date format correctly as required by Jira.

Once all fields are filled correctly, click on ‘Save and Send Test Request’ to send a test issue to Jira. Check your Jira account to confirm that the issue has been created successfully.

Conclusion

This tutorial demonstrated how to use Pabbly Connect to automate the creation of Jira issues from Google Forms responses. By following these steps, you can streamline your workflow and enhance productivity without any coding knowledge.