Integrating Google Forms with ChatGPT and Gmail Using Pabbly Connect

Learn how to use Pabbly Connect to automate personalized email sending through Google Forms and ChatGPT. Step-by-step guide for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Integration

To start using Pabbly Connect for integration, you need to access the Pabbly Connect website. Sign in to your account or create a new one, where you can get 100 free tasks every month if you are a new user.

Once logged in, you will see the dashboard. Click on the ‘Access Now’ button for Pabbly Connect. Here, you can create a new workflow by clicking the ‘Create Workflow’ button in the top right corner. This initiates the automation process.

2. Creating a Workflow in Pabbly Connect

In the workflow creation dialog, name your workflow appropriately, like ‘Using ChatGPT for Sending Personalized Emails on Form Submission’. Select a folder to save the workflow, such as ‘Google Forms Automations’. Click ‘Create’ to finalize your workflow.

• Name your workflow clearly for easy identification.
• Choose the right folder to keep your workflow organized.
• Click ‘Create’ to save your workflow.

After creating the workflow, you will need to set up the trigger and action steps. The trigger will be based on Google Forms responses, which Pabbly Connect will capture to initiate the automation.

3. Setting the Trigger with Google Forms

For the trigger application, select Google Forms. Choose the event as ‘New Response Received’. This configuration allows Pabbly Connect to capture customer responses automatically whenever they submit the form.

After selecting the trigger, Pabbly Connect will provide you with a unique webhook URL. Copy this URL, as it will be used to connect Google Forms to Pabbly Connect.

• Select Google Forms as your trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Copy the provided webhook URL for Google Forms integration.

Next, open your Google Form, navigate to the responses section, and link it to Google Sheets. This allows you to store the responses in a spreadsheet, which is crucial for the next steps.

4. Linking Google Sheets to Pabbly Connect

In Google Sheets, you will need to install the Pabbly Connect Webhooks add-on. Click on ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’. Search for Pabbly Connect Webhooks and install it. Refresh the page after installation.

Once installed, return to the Extensions menu, select Pabbly Connect Webhooks, and click on ‘Initial Setup’. Paste the webhook URL you copied earlier and specify the trigger column where data will be added. For example, if your trigger column is column H, fill that in and click ‘Submit’.

Install the Pabbly Connect Webhooks add-on in Google Sheets. Set the trigger column correctly for data mapping. Ensure to click ‘Send on Event’ to activate data transfer.

This setup allows Google Sheets to send data to Pabbly Connect automatically whenever a new response is recorded, ensuring seamless integration.

5. Generating Personalized Emails with ChatGPT

To generate personalized emails, add an action step in Pabbly Connect and select OpenAI as the application, with the action event set to ChatGPT. Connect your OpenAI account by providing the necessary API token.

In the action setup, input the prompt that defines how the email content should be generated. For instance, you might write: ‘I am an owner of a skincare brand, and I want to send personalized emails based on customer details like name, skin type, and concerns.’ Map the necessary fields from the Google Forms response to make the email dynamic.

Select OpenAI as the action application in Pabbly Connect. Map the required fields from the Google Forms response. Test the request to ensure the email content is generated correctly.

After generating the email content, you can then add another action to send the email via Gmail, ensuring the personalized email reaches your customers promptly.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the process of sending personalized emails based on Google Forms submissions using ChatGPT and Gmail. By following these steps, you can enhance customer engagement and streamline your email marketing efforts.