Integrating Google Forms Responses to Microsoft Excel Using Pabbly Connect

Learn how to seamlessly integrate Google Forms responses into Microsoft Excel using Pabbly Connect with this step-by-step tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Google Forms and Microsoft Excel Integration

To start the integration of Google Forms responses into Microsoft Excel, we will utilize Pabbly Connect. First, access the Pabbly Connect website and log in to your account. If you are new, you can sign up for free and receive 100 free tasks monthly.

Once logged in, select the option to access Pabbly Connect. In the dashboard, click on the ‘Create Workflow’ button located in the top right corner. You will be prompted to name your workflow; enter a name like ‘Google Forms to Microsoft Excel’ and select a folder for your workflow, such as ‘Google Forms’. Then, click on ‘Create’ to proceed.

Configuring the Trigger Application: Google Forms

In this step, you will set up Google Forms as the trigger application using Pabbly Connect. Select Google Forms as your trigger application and choose the event ‘New Response Received’. This means that every time a new form submission occurs, it will trigger the automation process.

Pabbly Connect will provide you with a unique webhook URL. You need to copy this URL and return to your Google Form. Navigate to the ‘Responses’ section, and click on ‘Link to Sheets’. Create a new spreadsheet for your form responses, which will be named something like ‘Customer Feedback Responses’.

• Click on ‘Extensions’ in Google Sheets.
• Select ‘Add-ons’ and then ‘Get Add-ons’.
• Search for ‘Pabbly Connect Webhooks’ and install it.

After installation, return to ‘Extensions’, select ‘Pabbly Connect Webhooks’, and choose ‘Initial Setup’. Paste the webhook URL you copied earlier, and set the trigger column to ‘Column F’. Click on ‘Submit’ to finalize the setup.

Testing the Trigger Setup in Pabbly Connect

With the trigger configured, it’s time to test if Pabbly Connect is capturing responses correctly. Go back to your Google Form and click on the preview option to fill out a test response. For example, enter a dummy first name, last name, email, phone number, and remarks, then submit the form.

After submitting, return to your Pabbly Connect dashboard. You should see a message indicating that it is waiting for a webhook response. If everything is set up correctly, you will see that the response has been successfully captured by Pabbly Connect. This confirms that Google Forms is now integrated with Pabbly Connect.

Configuring the Action Application: Microsoft Excel

Next, you will set up Microsoft Excel as the action application in Pabbly Connect. Select Microsoft Excel and choose the action event as ‘Add Row to Worksheet’. This action will ensure that each new response from Google Forms adds a new row in your specified Excel worksheet.

Click on ‘Connect’ to establish a connection with your Microsoft Excel account. If prompted, click on ‘Add New Connection’ and then ‘Connect with Microsoft Excel’. Accept the permissions to allow Pabbly Connect to access your Excel files.

• Select the workbook where you want to save the data (e.g., ‘Customer Feedback’).
• Choose the worksheet where the data will be added (e.g., ‘Feedback’).
• Map the data fields from Google Forms to the corresponding columns in Excel.

After mapping the fields, click ‘Save and Send Test Request’ to ensure that the data is transferred correctly. You should see a confirmation message indicating that the response has been received.

Verifying the Integration Process

To verify that the integration between Pabbly Connect and Microsoft Excel is functioning correctly, return to your Excel workbook and refresh the page. You should see the data from the dummy response you submitted earlier now displayed in your Excel sheet.

To further confirm the automation, submit another response through the Google Form. Fill in the form with new dummy data and submit it. Check back in your Excel sheet to see if the new data has been added. This will demonstrate that the integration is working seamlessly.

In summary, using Pabbly Connect allows you to automate the process of transferring Google Forms responses directly into Microsoft Excel, saving time and reducing manual data entry.

Conclusion

In this tutorial, we explored how to integrate Google Forms responses into Microsoft Excel using Pabbly Connect. This process automates data collection and ensures your Excel sheets are always updated with the latest responses. By following these steps, you can streamline your data management efficiently.