Learn how to set up Google Forms notifications on WhatsApp using WhatsApp Cloud API in this detailed step-by-step tutorial. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application. with Pabbly Connect.

Watch Step By Step Video Tutorial Below

1. Setting Up Google Forms for WhatsApp Notifications

To set up Google Forms notifications on WhatsApp, we first need to create a Google Form. This form will collect responses that we want to be notified about via WhatsApp. using Pabbly Connect

Ensure that your Google Form includes fields for name, email, and phone number. These fields will capture the necessary information. After creating your form, link it to a Google Sheet for data collection.

2. Connecting Pabbly Connect for Automation

Next, we will use Pabbly Connect to automate the notification process. Start by signing into your Pabbly Connect account. Once logged in, click on the ‘Create Workflow’ button to begin.

In the workflow setup, provide a name for your workflow, like ‘Get Google Forms Notification on WhatsApp’. Select your preferred folder for organization and click on the ‘Create’ button.

  • Select Google Forms as your trigger application.
  • Set the trigger event to ‘New Response Received’.
  • Copy the webhook URL provided by Pabbly Connect.

Now, go to your Google Sheet linked to the form. Click on ‘Extensions’, then ‘Add-ons’, and install the Pabbly Connect Webhooks add-on. Once installed, set up the webhook URL and specify the trigger column as the last column of your sheet.

3. Configuring WhatsApp Cloud API for Notifications

After setting up the trigger, we will configure the action to send notifications via WhatsApp Cloud API. In Pabbly Connect, select WhatsApp Cloud API as the action application and choose ‘Send Template Message’ as the action event.

If you haven’t connected your WhatsApp Cloud API yet, click on ‘Add New Connection’. You will need to enter your temporary access token, phone number ID, and WhatsApp Business Account ID.

  • Access your WhatsApp Cloud API settings in the Meta for Developers portal.
  • Generate a permanent access token to avoid expiration issues.
  • Select the message template you want to use for notifications.

Once you have entered the required details, save the connection and proceed to map the variables from your Google Forms responses into the WhatsApp message template.

4. Testing the Integration for Successful Notifications

To test the integration, submit a new response through your Google Form. After filling in the details, click on submit to trigger the automation. using Pabbly Connect

Check your Google Sheet to confirm that the response appears correctly. Then, return to Pabbly Connect, where you should see the captured response from the Google Form submission.

Ensure that the WhatsApp message is sent to your specified number. Verify that the message contains the correct details from the form submission. Repeat the submission process to confirm consistent functionality.

If everything is set up correctly, you will receive a WhatsApp notification with the details of the form submission. This confirms that the integration is working successfully.

5. Conclusion: Automating Google Forms Notifications with WhatsApp

In this tutorial, we successfully integrated Google Forms with WhatsApp using the WhatsApp Cloud API. This setup allows you to receive instant notifications whenever a new form is submitted.

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By following the steps outlined, you can automate your notifications, ensuring you never miss important form submissions. This integration enhances your workflow efficiency and responsiveness.