Integrating Google Forms and Zoho Recruit Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate Google Forms with Zoho Recruit using Pabbly Connect to automate candidate creation from form submissions. Follow our detailed tutorial now! Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect to Start Integration

To begin the integration process, access Pabbly Connect by visiting the Pabbly website. If you don’t have an account, you can sign up for free, which only takes a couple of minutes. Once signed in, you will reach the Pabbly Connect dashboard where you can manage your workflows.

After accessing the dashboard, you will see options to create new workflows. Click on the ‘Create Workflow’ button to initiate the integration between Google Forms and Zoho Recruit. This step is crucial as it sets the foundation for automating candidate creation from Google Form submissions.

2. Setting Up Google Forms as the Trigger in Pabbly Connect

In this section, we will set Google Forms as the trigger application in Pabbly Connect. Select Google Forms and choose the trigger event as ‘New Response Received’. This event will activate the workflow whenever a new response is submitted in your Google Form.

• Search for Google Forms in the trigger application section.
• Select ‘New Response Received’ as the trigger event.
• Connect your Google Forms account to Pabbly Connect.

After setting the trigger, you will need to configure the connection. This is done using a webhook URL generated by Pabbly Connect. Copy this URL and follow the instructions provided to set it up in your Google Sheets, where responses are recorded.

3. Configuring Google Sheets for Triggering Events

Next, we will configure Google Sheets to send data to Pabbly Connect. Open your Google Sheets where form responses are collected. Go to Extensions, then Add-ons, and install the Pabbly Connect Webhook add-on if you haven’t already done so.

• Navigate to Extensions > Pabbly Connect Webhooks > Initial Setup.
• Paste the copied webhook URL in the setup window.
• Specify the trigger column (last data entry column) in your sheet, typically column F.

Once the setup is complete, click on submit. This configuration allows Google Sheets to send new response data to Pabbly Connect whenever a new form submission occurs, thus automating the process.

4. Setting Up Zoho Recruit as the Action in Pabbly Connect

Now that we have our trigger set up, we need to configure Zoho Recruit as the action application in Pabbly Connect. Select Zoho Recruit and choose the action event as ‘Create Record’. This will enable the creation of a new candidate record in Zoho Recruit whenever a new response is received from Google Forms.

To connect Zoho Recruit with Pabbly Connect, you will need to provide your Zoho domain. This is typically found in the URL when you access your Zoho Recruit account. Enter the domain and click on Save to establish the connection.

5. Mapping Data and Testing the Integration

After successfully connecting Zoho Recruit, it’s time to map the data fields from Google Forms to the candidate record in Zoho Recruit using Pabbly Connect. You will need to map fields such as first name, last name, email, and phone number to their respective fields in Zoho Recruit.

Once the mapping is complete, save the settings and run a test to ensure that a new candidate is created in Zoho Recruit. Fill out your Google Form with dummy data and submit it. Check your Google Sheets to confirm that the data was recorded, and then verify in Zoho Recruit that the candidate was added successfully.

This integration demonstrates how Pabbly Connect allows seamless automation between Google Forms and Zoho Recruit, making the recruitment process efficient and hassle-free.

Conclusion

In this tutorial, we explored how to integrate Google Forms and Zoho Recruit using Pabbly Connect. By following specific steps, we automated the candidate creation process from form submissions, showcasing the power of Pabbly Connect in streamlining recruitment workflows.