Integrating Google Chat with Google Sheets Using Pabbly Connect

Learn how to integrate Google Chat with Google Sheets using Pabbly Connect for automated notifications when new rows are added. Step-by-step tutorial included. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Chat Integration

To start integrating Google Chat with Google Sheets, you need to access Pabbly Connect. Begin by signing into your Pabbly Connect account and navigating to the dashboard. Here, you will find a big blue button labeled ‘Create Workflow’ that allows you to initiate the automation process.

Click on the button and name your workflow. A suitable name for this integration could be ‘Send Notification in Google Chat for New Row Added in Shared Google Sheet.’ After naming, click on the ‘Create’ button to proceed to the workflow setup, where you will configure the trigger and action applications.

2. Setting Up the Trigger Event with Google Sheets

In this integration, the trigger event will be set to monitor Google Sheets for new or updated rows. Select Google Sheets as your trigger application in Pabbly Connect. The specific trigger event will be ‘New or Updated Spreadsheet Row,’ which will activate when a new row is added or an existing row is updated.

• Choose Google Sheets as the trigger application.
• Select the trigger event: New or Updated Spreadsheet Row.
• Copy the webhook URL provided by Pabbly Connect.

After copying the webhook URL, you will need to paste it in Google Sheets. This URL acts as a bridge between Google Sheets and Pabbly Connect, enabling the automation to function correctly. Make sure to keep your Google Sheets open for the next steps.

3. Configuring Google Sheets for Webhook Integration

Next, you need to configure Google Sheets to send data to Pabbly Connect. Go to the Extensions menu in Google Sheets, select ‘Add-ons,’ and then click on ‘Get Add-ons.’ Search for ‘Pabbly Connect Webhooks’ and install it if you haven’t already.

Once installed, go back to Extensions, select Pabbly Connect Webhooks, and choose ‘Initial Setup.’ Here, paste the webhook URL you copied earlier and specify the trigger column, which should be the last updated column (e.g., column D). Click ‘Submit’ to save your configuration.

4. Setting Up Google Chat to Receive Notifications

After configuring Google Sheets, the next step is to set up Google Chat. In Pabbly Connect, select Google Chat as the action application. Choose the action event to create a message in Google Chat. You will need to connect your Google Chat account to Pabbly Connect.

To send messages to the correct space, you must create a webhook in Google Chat. Open Google Chat, navigate to Apps and Integrations, and click on Manage Webhooks. Create a new webhook, name it (e.g., ‘Shared Sheet Notification’), and copy the generated webhook URL back into your Pabbly Connect workflow.

5. Testing the Integration Between Google Sheets and Google Chat

Once everything is set up, it’s time to test the integration. Go back to your Google Sheets and add a new row or update an existing one. After pressing Enter, the data should be sent to Pabbly Connect, which will trigger the Google Chat notification.

Check your Google Chat space to see if the notification has been received. The message should contain the details of the updated row, confirming that the integration works as intended. This automated process ensures that all team members are promptly notified of any changes made in the shared Google Sheet.

Conclusion

This tutorial demonstrated how to use Pabbly Connect to integrate Google Chat with Google Sheets for automated notifications when new rows are added. By following these steps, you can streamline your communication and keep your team updated effortlessly.