Integrating Eventbrite with HubSpot Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate Eventbrite with HubSpot using Pabbly Connect. This tutorial covers every step for automating attendee updates seamlessly. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To integrate Eventbrite with HubSpot, the first step is to access Pabbly Connect. You can do this by searching for ‘Pabbly.com’ and navigating to the Pabbly Connect section. If you don’t have an account, click on ‘Sign Up for Free’ to create one, which only takes a couple of minutes.

Once logged in, you will see the Pabbly Connect dashboard. This is where you will create your workflow to automate the process of updating HubSpot contacts when a new attendee is added in Eventbrite. Click on ‘Create Workflow’ to get started.

2. Setting Up Trigger with Eventbrite in Pabbly Connect

The first step in your workflow is to set up a trigger using Eventbrite. In Pabbly Connect, select Eventbrite as your trigger application. Choose ‘New Order’ as the trigger event, which will activate the workflow each time a new attendee is registered.

Next, you will need to connect your Eventbrite account to Pabbly Connect. Follow these steps:

• Copy the webhook URL provided by Pabbly Connect.
• Log in to your Eventbrite account and navigate to ‘Account Settings’.
• Select ‘Webhooks’ and click on ‘Add Webhook’.
• Paste the copied webhook URL and select the action ‘Order Placed’.

Now that your Eventbrite is connected, you will see that Pabbly Connect is waiting for a webhook response, which will be triggered when a new attendee is added.

3. Creating a New Attendee in Eventbrite

To test the integration, create a new attendee in your Eventbrite account. This action will send data back to Pabbly Connect. Fill in the attendee details like name and email, and complete the registration process. For example, you might enter ‘Smart User’ as the name and ‘[email protected]’ as the email.

After registering the attendee, return to Pabbly Connect and check if you received the webhook response. You should see the attendee’s details, including the email and order ID. This confirms that the trigger is working correctly and that Pabbly Connect has captured the necessary data.

4. Setting Up Action in HubSpot to Update Contacts

After successfully capturing the attendee information, the next step is to set up an action in HubSpot using Pabbly Connect. Here, select HubSpot as the action application and choose ‘Search a Contact’ as the action event. This step will allow you to find the corresponding contact in HubSpot based on the attendee’s email.

Connect your HubSpot account to Pabbly Connect and map the email address from the Eventbrite response as the search value. This ensures that you are looking for the correct contact. Once you set this up, you can proceed to test the action to verify that it successfully finds the contact.

5. Updating Contact Details in HubSpot

Now that you have confirmed the contact exists in HubSpot, you can proceed to update their details. In Pabbly Connect, add another action step and select HubSpot again, this time choosing ‘Update a Contact’ as the action event. You will connect to your HubSpot account again for this step.

Map the necessary fields, such as the event booking date, to update the contact with the new information from Eventbrite. After mapping the fields, click on ‘Save and Send Test’ to finalize the update. This step ensures that whenever a new attendee registers on Eventbrite, their information is automatically updated in HubSpot, streamlining your workflow.

Conclusion

In this tutorial, we demonstrated how to integrate Eventbrite with HubSpot using Pabbly Connect. By following these steps, you can automate attendee updates in HubSpot, ensuring that your contact information is always current. This integration saves time and enhances efficiency for managing your events.