Integrate WooCommerce to Google Sheets with Pabbly Connect: Store Order Details in Different Rows

Learn how to integrate WooCommerce with Google Sheets using Pabbly Connect to store order details in different rows based on products. Step-by-step tutorial included. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To integrate WooCommerce with Google Sheets, you first need to access Pabbly Connect. This platform allows you to set up automation without any coding. Start by visiting the Pabbly Connect homepage and either sign in or create a new account.

Once logged in, you will have access to your dashboard where you can create workflows. To create a new workflow, click on the ‘Create Workflow’ button and name it something like ‘Store Order Details in Different Rows Based on Products.’ This naming helps you identify your automation easily.

2. Setting Up the Trigger in Pabbly Connect

In this section, we will set up the trigger for our workflow using Pabbly Connect. The trigger will be set to WooCommerce, specifically the ‘New Order’ event. This means that every time a new order is created in WooCommerce, the workflow will activate.

• Select WooCommerce as the trigger application.
• Choose ‘New Order’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

After copying the webhook URL, navigate to your WooCommerce settings in WordPress. Under the ‘Advanced’ tab, find the ‘Webhooks’ section and add a new webhook using the URL from Pabbly Connect. Ensure that the status is set to active and the topic is set to ‘Order Created’.

3. Capturing Order Details from WooCommerce

After setting up the webhook, the next step is to capture the order details. This is crucial as it allows Pabbly Connect to receive the order information when a new order is placed. You will need to toggle off the simple response option to ensure that you receive a detailed response.

Once you have placed a test order in WooCommerce, go back to Pabbly Connect and click on the ‘Recapture Webhook Response’ button. This action will allow you to see the order details captured from WooCommerce, which includes product names, quantities, and customer information.

4. Using Iterator to Process Data for Google Sheets

To effectively store the order details in Google Sheets, you must process the captured data using the Iterator feature in Pabbly Connect. This allows you to handle each product in the order individually and store them in separate rows.

• Select the Iterator application as the action step.
• Choose ‘Process Array’ as the action event.
• Map the line items from the previous response to get individual product details.

Once you have set up the Iterator, you can proceed to connect Google Sheets to Pabbly Connect. This connection allows you to add a new row for each product in the order, thus achieving your goal of storing order details in different rows based on products.

5. Finalizing the Google Sheets Connection

Now that we have processed the order details, the last step is to connect Google Sheets with Pabbly Connect. Select Google Sheets as your action application and choose ‘Add New Row’ as the action event. This setup will enable you to store each product’s details in a new row.

Map the required fields such as Order ID, First Name, Last Name, Email, Item Name, Quantity, and Total Amount. Ensure that each field is correctly mapped to the corresponding data from the previous steps. Once everything is set up, click on ‘Save and Send Test Request’ to verify that the data is being added correctly to Google Sheets.

After testing, you will find that the order details are automatically populated in Google Sheets, confirming that your integration is successful. From now on, every new order placed in WooCommerce will be reflected in Google Sheets in separate rows based on the products ordered.

Conclusion

In this tutorial, we explored how to integrate WooCommerce with Google Sheets using Pabbly Connect. By setting up triggers and actions, we automated the process of storing order details in different rows based on products. This integration enhances efficiency and organization in managing your eCommerce orders.