Integrate Gravity Forms with Google Sheets Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate Gravity Forms with Google Sheets using Pabbly Connect. This detailed tutorial walks you through the entire process step-by-step. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To integrate Gravity Forms with Google Sheets, the first step is to access Pabbly Connect. You can do this by visiting the Pabbly website and navigating to the Pabbly Connect section. This platform enables seamless integration between various applications without needing coding skills.

Once on the Pabbly Connect homepage, you can sign in or create a new account in just a few minutes. After logging in, you will find the option to create a new workflow, which is essential for setting up your integration.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, you need to create a workflow for integrating Gravity Forms with Google Sheets. Click on the ‘Create Workflow’ button at the top right corner of your dashboard. A dialog box will prompt you to name your workflow; you can name it ‘Gravity Forms to Google Sheets’.

• Select ‘Gravity Forms’ as your trigger app.
• Choose ‘New Response’ as the trigger event.
• Click on ‘Save and Continue’ to proceed.

This setup allows Pabbly Connect to listen for new responses submitted through Gravity Forms, setting the stage for data transfer to Google Sheets.

3. Setting Up Gravity Forms for Webhook

Next, you need to prepare your Gravity Forms to send data to Pabbly Connect. Ensure you have the Gravity Forms Webhooks Add-On installed. This plugin is essential for creating a webhook that will send form responses to Pabbly Connect.

To set up the webhook, go to your Gravity Forms settings, select the form you want to integrate (for example, the ‘Vaccination Registration Form’), and navigate to the ‘Webhooks’ section. Here, you will create a new webhook by providing a name, such as ‘Google Sheets Data’.

• Paste the request URL from Pabbly Connect into the webhook settings.
• Set the request method to POST and the request format to JSON.
• Choose ‘All Fields’ for the request body.

After saving these settings, your Gravity Forms will be ready to send data to Pabbly Connect whenever a new form response is submitted.

4. Mapping Data to Google Sheets via Pabbly Connect

Once the webhook is set up, it’s time to configure the action in Pabbly Connect to add the form responses to Google Sheets. In the action window, select Google Sheets as the app and choose ‘Add New Row’ as the action event. This step is crucial for ensuring that new submissions automatically populate your Google Sheets.

Next, connect your Google Sheets account by selecting the appropriate Gmail account associated with your Google Drive. Once connected, you will select the specific spreadsheet (e.g., ‘Vaccination Lineup’) and the sheet within it (e.g., ‘Sheet1’) where the data will be added.

Map the first name from Gravity Forms to the corresponding column in Google Sheets. Continue mapping the last name, email, phone number, and age fields similarly.

After mapping all fields, click on ‘Save and Send Test Request’ to verify that the data is successfully sent to Google Sheets.

5. Testing the Integration

To ensure everything is working correctly, conduct a test by submitting a new entry through your Gravity Forms. For this example, let’s use the name ‘Matthew Perry’ with his email and other details. Once you submit the form, check Pabbly Connect to see if it captures the data.

If successful, you should see the details in the Pabbly Connect dashboard, confirming that the data has been received. Next, check your Google Sheets to see if the new row has been added with all the mapped data correctly filled in.

By following these steps, you have successfully set up an integration between Gravity Forms and Google Sheets using Pabbly Connect. This integration allows for efficient data management and ensures that all form submissions are automatically recorded in your Google Sheets.

Conclusion

In this tutorial, we explored how to integrate Gravity Forms with Google Sheets using Pabbly Connect. By following the detailed steps outlined, you can streamline data collection and management, ensuring that all form responses are automatically logged in your Google Sheets.