Integrate Google Forms with Google Calendar Using Pabbly Connect

Learn how to create Google Calendar events automatically from Google Forms submissions using Pabbly Connect. Step-by-step tutorial for seamless integration. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin the integration process between Google Forms and Google Calendar, first, you need to access Pabbly Connect. Start by visiting the Pabbly website and signing up or logging in to your account. This platform acts as the central hub for automating tasks between different applications.

Once logged in, navigate to the Pabbly Connect dashboard. Here, you can create a new workflow to link Google Forms with Google Calendar. Follow these steps to get started:

• Go to the ‘Create Workflow’ button.
• Name your workflow appropriately.
• Select Google Forms as the trigger application.

After setting up your workflow, you are ready to connect Google Forms to Pabbly Connect.

2. Setting Up Google Forms in Pabbly Connect

Next, you need to set up Google Forms to send data to Pabbly Connect. This involves using a webhook URL provided by Pabbly Connect. In your Google Form, go to the ‘Extensions’ menu, select ‘Add-ons’, and search for the Pabbly Connect Webhooks add-on.

After installing the add-on, refresh your Google Sheet linked to the form. Then, follow these steps:

• Go to ‘Extensions’ > ‘Pabbly Connect Webhooks’ > ‘Initial Setup’.
• Paste the webhook URL from Pabbly Connect.
• Set the trigger column to the last column of your data.

This setup allows Pabbly Connect to receive data from your Google Form submissions automatically.

3. Collecting Data from Google Forms

Once your Google Form is set up with the webhook, the next step is to collect data from submissions using Pabbly Connect. When a new form is submitted, the data will be sent to Pabbly Connect via the webhook.

To test this, fill out your Google Form and submit it. In Pabbly Connect, click on the ‘Test Trigger’ button to check if the data is received correctly. You should see the submission details appear in Pabbly Connect.

Ensure that the data captured includes all necessary fields. Confirm the data format is correct for Google Calendar.

This step ensures that Pabbly Connect can successfully receive data from Google Forms for further processing.

4. Creating Google Calendar Events with Pabbly Connect

Now that you have collected data from Google Forms, the next step is to create a new event in Google Calendar using Pabbly Connect. To do this, add a new action step in your workflow and select Google Calendar as the application.

Choose the action event ‘Create Event’. Connect your Google Calendar account and specify which calendar you want to use. Then, map the fields from the Google Form submission to the event details in Google Calendar:

Map the event title from the Google Form submission. Set the start and end times based on the submitted data. Add any description or location if available.

Once all fields are mapped correctly, click on ‘Save and Send Test Request’ to create the event in Google Calendar. You should see the event appear in your calendar as specified.

5. Finalizing the Integration Process

After successfully creating a Google Calendar event, it is essential to finalize your integration process using Pabbly Connect. Make sure to test the entire workflow by submitting another Google Form entry and verifying that it creates a corresponding event in Google Calendar.

If everything works as expected, you can enable your workflow in Pabbly Connect. This automation will now run seamlessly, creating events in Google Calendar every time a new form submission occurs.

Review your workflow settings to ensure all data is mapped correctly. Consider adding additional actions for further automation if needed.

With this setup, you have automated the process of creating Google Calendar events from Google Forms submissions, enhancing your productivity and time management.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the creation of Google Calendar events from Google Forms submissions. By following the steps outlined, you can streamline your workflow and enhance your efficiency with minimal effort.