Integrate Google Forms with Gmail Using Pabbly Connect: A Step-by-Step Guide

Learn how to automate sending Google Form responses as email attachments using Pabbly Connect. Follow our detailed guide for seamless integration! Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To begin this integration, you will first need to access Pabbly Connect. This platform serves as the central hub for automating your workflows, allowing you to connect various applications seamlessly. Start by signing up for a free account on the Pabbly website and logging into your dashboard.

Once logged in, click on the ‘Create Workflow’ button. You will be prompted to name your workflow, which is essential for identifying its purpose later. After naming your workflow, click on the ‘Create’ button to proceed to the workflow page where you will configure your trigger and action modules.

2. Configuring Google Forms as the Trigger in Pabbly Connect

In this section, you will set Google Forms as the trigger application in your Pabbly Connect workflow. Click on the trigger section and search for Google Forms. Select it, and choose the trigger event as ‘New Response Received’. This event will initiate the workflow whenever a new response is submitted through your Google Form.

• Search for Google Forms in the trigger application.
• Select ‘New Response Received’ as the trigger event.
• Copy the provided webhook URL for connecting Google Forms.

Next, you will need to connect this webhook URL to your Google Form. Open your Google Form and navigate to the linked Google Sheets spreadsheet where responses are stored. In the spreadsheet, go to Extensions > Add-ons > Get Add-ons, and install the Pabbly Connect Webhooks add-on. After installation, refresh the spreadsheet to access the add-on.

3. Initial Setup in Google Sheets for Pabbly Connect

With the Pabbly Connect Webhooks add-on installed, you can now proceed to set it up. Click on Extensions > Pabbly Connect Webhooks > Initial Setup. Here, you will need to paste the webhook URL you copied earlier into the designated field. Additionally, specify the trigger column, which should be the final data column that indicates when new data is added.

For example, if your final column is labeled ‘Edge’, enter this in the trigger column field. Once you have configured these settings, click on the ‘Send Test’ button to send a test submission. This will help ensure that the data is correctly captured by Pabbly Connect.

• Paste the webhook URL in the Initial Setup.
• Set the trigger column to ‘Edge’ or your designated final column.
• Click ‘Send Test’ to confirm the setup.

After sending the test, you should see a confirmation that the data has been successfully sent to Pabbly Connect. This indicates that the integration is now properly configured and ready to receive actual form submissions.

4. Sending Emails with Gmail through Pabbly Connect

Once you have successfully set up the trigger, the next step is to configure the action to send an email using Gmail. In your Pabbly Connect workflow, add a new action and select Gmail as the application. Choose ‘Send Email’ as the action event and click on the connect button.

You will be prompted to authorize your Gmail account. Select the account you wish to use for sending emails and grant the necessary permissions. After connecting, you will need to fill in the recipient’s email address, which can be mapped from the form submission data. This allows you to automatically send responses back to the form submitter.

Select Gmail as the action application. Choose ‘Send Email’ as the action event. Map the recipient’s email from the form submission data.

In the email settings, you can customize the sender’s name, email subject, and content. For the attachment, you need to create a downloadable link for the file uploaded in the Google Form. This involves extracting the file ID from the Google Drive link and formatting it correctly to generate an export URL.

5. Finalizing the Integration in Pabbly Connect

To finalize the integration, you will need to create the export URL for the file attached in the email. In your Pabbly Connect workflow, use the Text Formatter to extract the file ID from the Google Drive link. This is done by using the ‘Replace Text’ action to isolate the ID from the full link.

After obtaining the file ID, you can construct the export link using the format: ‘https://drive.google.com/uc?export=download&id=your_file_id’. This link will then be mapped as the attachment in your Gmail action. Once everything is set up, click on ‘Save and Send Test Request’ to verify that the email is sent correctly with the attachment.

Check your Gmail inbox to confirm that you have received the email with the attached file. If everything is functioning as intended, your integration between Google Forms, Gmail, and Pabbly Connect is now complete. You can now automate the process of sending form responses as email attachments seamlessly.

Conclusion

In this tutorial, we explored how to integrate Google Forms with Gmail using Pabbly Connect. By following these steps, you can automate sending form responses as email attachments, saving time and effort in your workflow.