Integrate Google Chat with Pabbly Connect for Automated Notifications

Learn how to automate notifications on Google Chat using Pabbly Connect with paper form submissions. Step-by-step guide included. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Google Chat Integration

To start integrating Google Chat with Pabbly Connect, first access the platform by visiting the Pabbly Connect website. This powerful tool allows seamless automation without coding skills.

Once on the site, sign in to your existing account or create a new one. New users can sign up for free, receiving 100 tasks every month. After logging in, navigate to the Pabbly Connect dashboard to begin creating your automation workflow.

2. Create a New Workflow in Pabbly Connect

Creating a new workflow in Pabbly Connect is essential for connecting Google Chat and your paper form. Click on the ‘Create Workflow’ button, name your workflow, and select a folder to save it in.

• Name your workflow appropriately (e.g., ‘Notify Team on Google Chat for Paper Form Submission’).
• Select the desired folder for organization.
• Click ‘Create’ to finalize your workflow setup.

After creating the workflow, you will see two boxes labeled ‘Trigger’ and ‘Action.’ The trigger will be your paper form submission, while the action will be to notify your team on Google Chat.

3. Set Up Trigger for Paper Form Submission

The next step involves setting up the trigger in Pabbly Connect. Choose ‘Paper Form’ as your trigger application and select ‘New Form Submission’ as the trigger event. This will ensure that every time a form is submitted, the workflow is activated.

To connect the paper form with Pabbly Connect, you will receive a webhook URL. This URL acts as a bridge between your paper form and the integration platform.

• Navigate to your paper form account and select the form you want to integrate.
• Go to the ‘Integrations and Webhooks’ section and add the provided webhook URL.
• Save your changes to finalize the connection.

Once the webhook is set up, return to Pabbly Connect and test the connection by submitting a sample form. This step is critical to ensure that data flows correctly from the paper form to the integration platform.

4. Set Up Action to Notify Google Chat

After confirming that the trigger is working, the next step is to set up the action in Pabbly Connect. Select ‘Google Chat’ as your action application and choose ‘Create Message’ as the action event. This will allow you to send notifications to your Google Chat channel whenever a new form submission occurs.

To connect Google Chat with Pabbly Connect, you need to configure the chat webhook URL. This URL will send messages to your specified Google Chat channel, keeping your team updated.

Open your Google Chat account and navigate to the desired channel. Add a new webhook for the channel and copy the generated URL. Paste the webhook URL into Pabbly Connect and draft your message format.

Make sure to use dynamic mapping for the message content, including fields like first name, last name, email, and query from the form submission. This way, every notification will be personalized with the relevant details.

5. Test the Integration and Confirm Automation

Once everything is set up, it’s crucial to test the integration to confirm that notifications are being sent correctly to Google Chat. Submit another test form with new details and check your Google Chat channel for the notification.

If the setup is successful, you will see the message in your Google Chat channel, confirming that the integration via Pabbly Connect is working flawlessly. This automation will ensure that your team is always informed about new inquiries and submissions.

In summary, you have successfully integrated paper form submissions with Google Chat using Pabbly Connect. This process not only streamlines communication but also enhances efficiency in managing inquiries.

Conclusion

This tutorial has detailed how to use Pabbly Connect to automate notifications on Google Chat for paper form submissions. By following these steps, you can enhance your team’s responsiveness and efficiency.