Instantly Create & Send Online Foreign Language Course Certificates to Students on WhatsApp Using Pabbly Connect

Learn how to create and send online foreign language course certificates to students on WhatsApp using Pabbly Connect. Step-by-step tutorial included. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Certificate Creation

To create and send online foreign language course certificates to students on WhatsApp, the first step is to set up Pabbly Connect. Access Pabbly Connect by creating an account or logging into your existing account. Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button.

After clicking on ‘Create Workflow’, give your workflow a name that reflects its purpose, such as ‘Certificate Delivery Workflow’. This will help you identify it later. Pabbly Connect will serve as the automation platform that integrates various applications required for this process.

2. Integrating Google Forms with Pabbly Connect

Next, you need to integrate Google Forms with Pabbly Connect. Start by selecting Google Forms as your trigger application. Choose the trigger event as ‘New Response in Spreadsheet’. This event will trigger the workflow every time a student submits their details through the Google Form.

• Select the Google account linked to your Google Forms.
• Authorize Pabbly Connect to access your Google Forms data.
• Choose the specific Google Form that collects student information.

Once set up, Pabbly Connect will automatically fetch new responses from the Google Form, allowing you to proceed with the next steps in sending the certificates.

3. Connecting Google Sheets and Certificate Generation

The next step involves connecting Google Sheets where the form responses are stored with Pabbly Connect. Select Google Sheets as the next action application. Choose the action event as ‘Create Spreadsheet Row’. This enables Pabbly Connect to add each new response as a row in your designated Google Sheet.

In this step, you will need to map the fields from Google Forms to the corresponding columns in Google Sheets. This ensures that all submitted student data is accurately recorded. Once this integration is complete, every new submission will automatically create a new entry in your Google Sheet.

4. Sending Certificates via WhatsApp Using Pabbly Connect

Now that you have set up Google Forms and Google Sheets, it’s time to send the certificates via WhatsApp using Pabbly Connect. For this, select WhatsApp Web as the action application. Choose the action event as ‘Send Message’. This step will allow you to send personalized messages to students directly on WhatsApp.

• Authorize Pabbly Connect to send messages on your WhatsApp account.
• Map the WhatsApp number field from Google Sheets to send the message to the correct student.
• Customize the message to include the student’s name and a link to their certificate.

With this setup, every time a new response is recorded in Google Sheets, Pabbly Connect will automatically send a WhatsApp message to the student, informing them that their certificate is ready.

5. Finalizing and Testing Your Workflow in Pabbly Connect

After completing the integrations, it is crucial to finalize your workflow in Pabbly Connect. Review all connections and ensure that the data mappings are correct. You can also test the workflow by submitting a test response through the Google Form.

Once you submit the test response, check your Google Sheets to confirm that the data is recorded correctly. Then, verify that the WhatsApp message is sent successfully. This testing phase ensures that your workflow functions seamlessly and that students receive their certificates without any issues.

Conclusion

In conclusion, using Pabbly Connect allows you to efficiently create and send online foreign language course certificates to students via WhatsApp. By integrating Google Forms, Google Sheets, and WhatsApp, you can automate the entire process, ensuring timely delivery and enhanced student experience.