How to Use Pabbly Connect for Automated Student Enrollment Based on Google Forms Results

Learn how to automate student enrollment in courses using Pabbly Connect, Google Forms, and Zenler based on quiz results. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To automate student enrollment based on Google Forms results, first, access Pabbly Connect. This powerful integration platform allows you to connect various applications seamlessly. Begin by signing in to your Pabbly Connect account or create a new one if you are a first-time user.

Once logged in, navigate to the dashboard where you will see options for various applications. To initiate the automation process, follow these steps:

• Click on ‘Create Workflow’ in the top right corner.
• Name your workflow appropriately, such as ‘Enroll Students Based on Quiz Results’.
• Select a folder to save your workflow.

After creating the workflow, you will see options for setting up triggers and actions. This is where Pabbly Connect truly shines, enabling you to automate tasks efficiently.

2. Setting Up Google Forms as the Trigger

In this section, you will set Google Forms as the trigger application in Pabbly Connect. This means that every time a student submits their quiz responses, it will activate the workflow. To do this, select Google Forms from the trigger application options.

Choose the trigger event as ‘New Response Received’. This event will capture responses whenever a student completes the quiz. Here’s how to proceed:

• Copy the provided webhook URL from Pabbly Connect.
• Open your Google Form and navigate to the Responses tab.
• Link the form to a new Google Sheets spreadsheet for response tracking.

After linking, ensure that the Google Sheets document is set to capture all responses. This setup will allow Pabbly Connect to receive data automatically whenever a student submits their quiz.

3. Connecting Google Sheets to Pabbly Connect

Once Google Forms is set up, the next step is to connect Google Sheets to Pabbly Connect. This connection allows the automation to work seamlessly by sending the captured responses directly to Pabbly Connect.

To connect Google Sheets, follow these steps:

Click on Extensions in Google Sheets, then select Add-ons and Get Add-ons. Search and install the Pabbly Connect Webhooks add-on. After installation, go back to Extensions, select Pabbly Webhooks, and click on Initial Setup.

In the Initial Setup dialog, paste the webhook URL you copied from Pabbly Connect. Set the trigger column to the last column of your spreadsheet, which will contain the final responses from students. This setup ensures that every new submission triggers the automation.

4. Enrolling Students in Zenler Based on Scores

Now that you have connected Google Forms and Google Sheets to Pabbly Connect, the next task is to enroll students in Zenler based on their quiz scores. This involves setting up routing conditions in Pabbly Connect to determine which course a student should be enrolled in.

Begin by selecting Router by Pabbly as the action application. This allows you to create conditional paths based on the quiz scores. Here’s how to set it up:

Set the first route to check if the score is greater than 3. If true, enroll the student in the Advanced PHP course in Zenler. For scores less than 3, set up a second route to enroll them in the PHP course for beginners.

After configuring these routes, map the necessary fields such as email, first name, and last name from the Google Forms response to the Zenler enrollment fields. This ensures that the correct student data is sent to Zenler, completing the automation process.

5. Testing the Automation Workflow

With everything set up, it’s time to test the automation you created using Pabbly Connect. Testing ensures that the workflow functions as intended and students are enrolled correctly based on their quiz results. Begin by submitting a response through the Google Form.

After submitting the form, check the Google Sheets to confirm that the response has been recorded. Then, verify in Pabbly Connect that the response was captured correctly. Finally, check Zenler to see if the student was enrolled in the appropriate course based on their score. Here’s what to do:

Submit a quiz response as a test student. Monitor the Google Sheets for the recorded response. Check Zenler to confirm enrollment in the correct course.

By following these steps, you can ensure that your automation is working flawlessly, allowing for efficient student enrollment based on quiz performance.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate student enrollment in courses based on Google Forms quiz results. By integrating Google Forms, Google Sheets, and Zenler, you can streamline the enrollment process effectively.

This automation not only saves time but also enhances the learning experience for students by ensuring they are placed in the right course based on their performance. With Pabbly Connect, managing educational workflows becomes seamless and efficient.