How to Sync Calendly and Google Calendar Using Pabbly Connect

Learn how to sync Calendly and Google Calendar using Pabbly Connect for seamless event management. Follow our step-by-step guide for easy integration. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To sync Calendly and Google Calendar, start by accessing Pabbly Connect. As a new user, you can sign up for free and get 100 tasks every month. Existing users can simply log in to their accounts.

Once logged in, navigate to the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button in the top right corner. Here, you can name your workflow, for example, ‘Sync Calendly and Google Calendar’ and save it in the desired folder.

2. Setting Up Trigger and Action in Pabbly Connect

In this step, you will set up the trigger and action using Pabbly Connect. The trigger application will be Calendly, and the action application will be Google Calendar. Select Calendly as your trigger application and choose the event ‘Invite Created’.

• Select Calendly as the trigger application.
• Choose the trigger event ‘Invite Created’.
• Set Google Calendar as the action application.
• Choose the action event ‘Create Event’.

Now that you have set up the trigger and action, it’s time to connect Calendly with Pabbly Connect. Click on ‘Connect’ and authorize the connection with Calendly to proceed with the integration.

3. Testing the Integration with Pabbly Connect

After establishing the connection, it’s essential to test the integration using Pabbly Connect. Click on ‘Save and Send Test Request’ to capture the response from Calendly. You need to create a dummy invite in Calendly to trigger this response.

For testing, open the view booking page in Calendly and create an invite for a specific date and time. Once the invite is created, return to Pabbly Connect to see if you have received the correct response with all necessary event details.

4. Formatting Date and Time in Pabbly Connect

When syncing Calendly and Google Calendar, you may encounter different time formats. To ensure that the event times are accurate, you can use the ‘Date Time Formatter’ by Pabbly Connect. This tool allows you to convert the time format received from Calendly into your local time zone.

• Select ‘Date Time Formatter’ as the action step.
• Choose the action event as ‘Format Time Zone Only’.
• Map the date and time fields from the previous response.
• Set the correct time zones for conversion.

After formatting the date and time, save the changes and send a test request to verify that the time displays correctly. This ensures that your events in Google Calendar reflect the accurate timings from Calendly.

5. Finalizing the Integration with Google Calendar

Now that the date and time are correctly formatted, it’s time to finalize the integration between Calendly and Google Calendar using Pabbly Connect. You will need to connect Google Calendar and set up the event details.

In the Google Calendar action step, map the event title, description, start date time, and end date time fields. Ensure that you select the correct time zone for Google Calendar. Once all fields are mapped, click on ‘Save and Send Test Request’ to confirm that the event is created successfully in Google Calendar.

Conclusion

In this tutorial, we demonstrated how to sync Calendly and Google Calendar using Pabbly Connect. By following the steps outlined, you can automate your event scheduling efficiently. This integration not only saves time but also ensures that all your appointments are accurately reflected across platforms.