How to Share Access of Jotform File & Upload on Google Drive Using Pabbly Connect

Learn how to use Pabbly Connect to share access of Jotform files and upload them to Google Drive effectively with this step-by-step tutorial. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Jotform and Google Drive Integration

To share access of Jotform files and upload them to Google Drive, you need to start by using Pabbly Connect. This platform allows you to connect Jotform and Google Drive seamlessly. Begin by signing into your Pabbly Connect account. If you are a new user, you can sign up for free and receive 100 tasks every month.

Once logged in, navigate to your dashboard. Click on the ‘Create Workflow’ button located at the top right corner. Name your workflow something descriptive, such as ‘Share Access of Jotform File and Upload on Google Drive’. Choose a folder for your workflow, preferably one related to Jotform and Google Drive automation.

2. Configuring Trigger and Action in Pabbly Connect

Next, you need to set up the trigger and action in Pabbly Connect. The trigger application will be Jotform, and the action application will be Google Drive. In the trigger section, search for Jotform and select it. The trigger event should be set to ‘New Response’. This event will initiate the workflow whenever a new submission is received.

• Select Jotform as the trigger application.
• Set the trigger event to ‘New Response’.
• Proceed to the action section and select Google Drive.
• Set the action event to ‘Upload a File’.

By setting these parameters, you establish the connection between Jotform and Google Drive through Pabbly Connect. This setup ensures that every time a new response is recorded, the corresponding file will be uploaded to your Google Drive.

3. Connecting Jotform to Pabbly Connect

To connect Jotform with Pabbly Connect, you will need to use the webhook URL provided in the trigger section. Copy this URL and head over to your Jotform account. Edit the form you wish to connect, and navigate to the ‘Settings’ tab. From there, click on ‘Integrations’ and search for ‘Webhooks’.

In the Webhooks integration settings, paste the copied webhook URL into the designated field. Click on ‘Complete Integration’ to finalize the connection. Once this is done, publish your form to make it live. At this point, Pabbly Connect will be waiting for a response to capture the submission data.

4. Testing the Integration with a Form Submission

Now that you have set up the connection, it’s time to test the integration. Open your Jotform in a new tab and fill out the form with the necessary details. Make sure to include an attachment, as this is crucial for the upload process to Google Drive. After filling in the details, submit the form.

Once the form is submitted, return to Pabbly Connect. You should see that the webhook has received the response, including all the form submission details and the uploaded file link. This confirms that the first part of your automation is functioning correctly.

5. Uploading the File to Google Drive Using Pabbly Connect

With the form submission successfully captured, the next step is to upload the file to Google Drive. In Pabbly Connect, you will need to establish a connection with Google Drive. Click on the ‘Connect’ button in the action section and sign in to your Google account to authorize the connection.

After connecting, map the file URL from the Jotform response to the Google Drive upload field. Specify the folder in Google Drive where you want to save the file by copying the folder ID from the URL. Once all fields are filled, click on ‘Save and Send Test Request’ to execute the upload. If everything is set up correctly, you will receive a success response, confirming that the file has been uploaded to your Google Drive.

Conclusion

This tutorial demonstrated how to use Pabbly Connect to share access of Jotform files and upload them to Google Drive. By following these steps, you can automate the process of managing form submissions and file uploads efficiently.