How to Send Telegram Messages for New Tasks in Asana Project Using Pabbly Connect

Learn how to automate sending Telegram messages for new tasks in Asana projects using Pabbly Connect. Step-by-step guide to streamline your workflow! Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Asana and Telegram Integration

To send Telegram messages for new tasks in Asana projects, you need to access Pabbly Connect. This platform allows seamless automation between applications like Asana and Telegram. First, sign up for a free account on Pabbly Connect to get started.

Once you have your account, log in to the Pabbly Connect dashboard. From here, you can create a new workflow to connect Asana with Telegram. This integration will enable automatic notifications for new tasks created in Asana, sent directly to your Telegram channel.

2. Creating a Workflow in Pabbly Connect

In the Pabbly Connect dashboard, click on ‘Create Workflow’. Give your workflow a descriptive name, such as ‘Asana to Telegram’. This helps in identifying the workflow later. After naming it, click on the ‘Create’ button to proceed.

In the workflow setup, you will see two windows: the trigger window and the action window. The trigger window is where you set up Asana as the trigger application. Select Asana from the app list and choose ‘New Task in Project’ as the trigger event.

• Click on ‘Connect’ and then on ‘Add New Connection’.
• Log in to your Asana account to establish the connection.
• Select the specific project from which you want to capture new tasks.

After setting up the trigger, click on ‘Save and Send Test Request’ to ensure the connection works properly. You should see a confirmation that Pabbly Connect is waiting for a response from Asana.

3. Creating a New Task in Asana

Now, switch to your Asana account to create a new task. For example, name the task ‘Telegram Integration’. Once you create this task, Pabbly Connect will capture the details automatically. This includes the task ID, project name, and status.

After creating the task, return to Pabbly Connect. You should see that it has received the task details. This confirms that the connection is functioning correctly. The next step is to add a delay to allow for any additional details to be entered into the task.

• In the action window, select ‘Delay’ from the app list.
• Set the delay duration (e.g., 5 minutes) to allow time for task details to be updated.
• Click on ‘Save and Send Test Request’ again.

This delay is crucial for ensuring that all task details are correctly captured before sending the message to Telegram.

4. Sending Telegram Messages with Pabbly Connect

After successfully setting up the delay, the next step is to configure the action that sends a message to Telegram. In the action window, select ‘Telegram Bot’ as the app and choose ‘Send Text Message’ as the action event.

To send a message, you need to create a Telegram bot using the BotFather. Once created, you must add this bot to your Telegram group and make it an admin. Copy the bot token provided by BotFather and paste it into Pabbly Connect to establish the connection.

Get the chat ID of the Telegram group where the bot will send messages. Map the message content to include task name, due date, and description from Asana. Click on ‘Save and Send Test Request’ to send a message.

Check your Telegram group to see if the message has been sent successfully. This confirms that the integration is working as intended.

5. Testing the Automation Workflow

To ensure everything is functioning smoothly, test the entire workflow by creating another new task in Asana. For instance, create a task named ‘Real-Time Test’ with a due date and description.

Once the task is created, wait for the specified delay time. You should receive a message in your Telegram group with the details of the newly created task. This demonstrates that Pabbly Connect effectively automates the process of sending task notifications from Asana to Telegram.

Repeat this process to confirm that your automation is reliable. You can also customize the messages or the delay time according to your preferences.

Conclusion

By using Pabbly Connect, you can easily automate sending Telegram messages for new tasks in Asana. This integration streamlines your workflow, ensuring that your team stays updated on project developments without manual notifications. With just a few simple steps, you can enhance your productivity and communication.