How to Send Slack Notifications for Outlook Calendar Events Using Pabbly Connect

Learn how to integrate Outlook Calendar with Slack using Pabbly Connect to automate notifications for new events. Step-by-step guide included. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Outlook and Slack Integration

To begin the process of sending Slack notifications for Outlook Calendar events, you need to set up Pabbly Connect. First, visit the Pabbly Connect dashboard by signing up for a free account. Once you’re logged in, click on the ‘Create Workflow’ button to initiate the integration.

Give your workflow a name, such as ‘Microsoft 365 Calendar to Slack’. This name will help you identify the workflow later. After naming your workflow, click on the ‘Create’ button to open the workflow editor.

2. Configuring the Trigger Event in Pabbly Connect

In the Pabbly Connect workflow editor, the first step is to set up the trigger event. This involves connecting your Microsoft 365 Calendar to Pabbly Connect. In the trigger window, search for ‘Microsoft 365’ and select it. Then, choose the trigger event as ‘New Calendar Event’.

• Select ‘Add New Connection’ to connect your Outlook account.
• Authorize the connection by selecting your Outlook account and clicking ‘Yes’.
• Choose the calendar from which you want to receive event details.

After setting up the trigger, click on ‘Save and Send Test Request’ to confirm the connection. This will pull the details of the most recent event from your selected calendar into Pabbly Connect.

3. Formatting Date and Time for Slack Notifications

Once you have the event details in Pabbly Connect, the next step is to format the date and time correctly. This is crucial because the event details received from Microsoft 365 are in UTC format. To do this, add a new action step and search for ‘Date Time Formatter’.

• Select ‘Format Date with Time Zone’ as the action event.
• Map the start date and time from the previous step.
• Set the from time zone as UTC and to time zone as Asia/Kolkata.

Click on ‘Save and Send Test Request’ to see the formatted date and time. Repeat this process for the end date and time to ensure all event details are correctly formatted before sending them to Slack.

4. Sending Notifications to Slack Using Pabbly Connect

After formatting the date and time, the next step is to send a notification to Slack. In the action window, search for ‘Slack’ and select it. Choose the action event as ‘Send Channel Message’. This will allow you to post messages to your desired Slack channel. using Pabbly Connect

Connect your Slack account by selecting ‘Add New Connection’ and authorizing the connection. Once connected, select the channel where you want to send notifications, such as ‘New Event Details’. In the message field, you can create a custom message that includes the event name, description, start date, and end date.

5. Testing the Integration Workflow

With everything set up, it’s time to test your integration. Create a new event in your Outlook Calendar with a specific name, date, and time. Once the event is saved, Pabbly Connect will check for new events every 10 minutes.

After 10 minutes, check your Slack channel to see if the notification has been sent. The message should include all the details of the new event you created. This confirms that the integration is working properly and that Pabbly Connect is successfully automating the notifications between Outlook and Slack.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to send Slack notifications for new Outlook Calendar events. By following the steps outlined, you can automate the process of keeping your team informed about upcoming events, enhancing communication and efficiency.