How to Send Registration Confirmation Emails on Google Forms Submission Using Pabbly Connect

Learn how to automate sending registration confirmation emails on Google Forms submission using Pabbly Connect. Follow our step-by-step tutorial for seamless integration. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To send registration confirmation emails on Google Forms submission, the first step is accessing Pabbly Connect. Start by visiting the Pabbly Connect website and signing in to your account. If you are a new user, you can sign up for free to get started with 100 tasks every month.

Once logged in, navigate to the dashboard where you will find various Pabbly applications. Click on Pabbly Connect to begin creating your automation workflow. This platform is essential for connecting Google Forms with Gmail to automate the email confirmation process.

2. Creating a Workflow in Pabbly Connect

The next step involves creating a workflow in Pabbly Connect. Click on the ‘Create Workflow’ button and name your workflow something like ‘Send Registration Confirmation Emails on Google Form Submission.’ You can select a folder for better organization.

• Click on ‘Create’ to open the workflow window.
• Select ‘Google Forms’ as your trigger application.
• Choose ‘New Response Received’ as the trigger event.

After selecting the trigger, Pabbly Connect will provide you with a webhook URL. This URL is crucial as it will link your Google Forms account with the workflow. Copy this URL for the next steps.

3. Setting Up Google Forms with Pabbly Connect

Now, you need to set up your Google Forms to work with Pabbly Connect. Open your Google Forms and link it to a Google Sheets document where responses will be stored. Click on the ‘View in Sheets’ option to confirm the linkage.

Next, go to Extensions > Add-ons > Get Add-ons and search for the Pabbly Connect Webhook. If you haven’t installed it yet, do so now. Once installed, navigate back to Extensions and select Pabbly Connect Webhook to open the initial setup.

• Paste the webhook URL you copied earlier into the setup.
• Specify the trigger column as the last column where data will be entered.
• Click on ‘Submit’ to complete the setup.

With this, your Google Forms is now connected to Pabbly Connect, and it is ready to receive data from form submissions.

4. Testing the Workflow with Pabbly Connect

To ensure everything is functioning correctly, perform a test submission through your Google Form. Fill in the required fields and submit the form. Once submitted, check your linked Google Sheets to confirm that the response has been recorded.

Return to Pabbly Connect and click on ‘Send Test’ to verify that the data from Google Forms has been successfully sent to your workflow. Make sure the button for sending on event is activated to keep the workflow active.

Check the workflow for received responses and ensure all fields are populated correctly. If the test is successful, you will see a confirmation message in Pabbly Connect.

This step is crucial to ensure that your automation is working as intended before moving on to the final action step.

5. Sending Email Confirmation Using Pabbly Connect

The final step is to set up the email confirmation process using Pabbly Connect. For the action application, select ‘Gmail’ and choose ‘Send Email V2’ as the action event. Connect your Gmail account by allowing the necessary permissions.

Map the recipient’s email address from the previous response to ensure that each registrant receives their personalized confirmation email. Customize the email subject and content to include dynamic fields, such as the registrant’s name, to make the email more personal.

Set the email subject as ‘You are registered [Name] for the Webinar Confirmation’. Include a personalized message in the email body thanking the registrant. Click ‘Save’ and then ‘Send Test Request’ to verify the email functionality.

After sending the test email, check your Gmail to confirm receipt. This ensures that your workflow in Pabbly Connect is successfully sending registration confirmation emails as intended.

Conclusion

In summary, using Pabbly Connect allows you to automate the process of sending registration confirmation emails upon Google Forms submission. By following the steps outlined, you ensure a seamless integration that enhances communication with your registrants, ultimately reducing no-shows for your events.