How to Send Outlook Emails from Google Sheets Using Pabbly Connect

Learn how to send automated Outlook emails from Google Sheets using Pabbly Connect. Step-by-step guide to streamline your email communications. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Email Automation

To send Outlook emails from Google Sheets, the first step is to access Pabbly Connect. Simply search for ‘Pabbly Connect’ in your browser and navigate to the landing page. You will see options to either sign in or sign up for free. If you are a new user, choose the sign-up option to get started.

For existing users, click on the sign-in button. Once logged in, you will see all the Pabbly applications. To proceed with the integration, click on the ‘Access Now’ button for Pabbly Connect. This will take you to your dashboard where you can create a new workflow.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, click on the ‘Create Workflow’ button to begin. You will be prompted to name your workflow and choose a folder to save it in. Name it something descriptive, such as ‘Sending Outlook Emails from Google Sheets’ and select the appropriate folder.

• Click the ‘Create’ button to initiate the workflow.
• The workflow window will open, showing the trigger and action setup.
• Select ‘Google Sheets’ as your trigger application.

Once you select Google Sheets, choose the trigger event as ‘New or Updated Spreadsheet Row’. This action will allow Pabbly Connect to monitor your Google Sheets for any changes, setting the stage for sending automated emails through Outlook.

3. Setting Up Google Sheets with Pabbly Connect

Now, you need to set up your Google Sheets for integration with Pabbly Connect. First, log into your Google Sheets account and open the spreadsheet containing your customer data. Navigate to the ‘Extensions’ menu, then select ‘Add-ons’ and click on ‘Get Add-ons’.

• Search for ‘Pabbly Connect Webhooks’ in the add-ons store.
• Install the add-on and refresh your spreadsheet.
• Once refreshed, go to Extensions > Pabbly Connect Webhooks and select ‘Initial Setup’.

In the Initial Setup, paste the webhook URL provided by Pabbly Connect into the designated field. Choose the trigger column, which is typically the final data column of your spreadsheet. After entering this information, click on ‘Submit’ to finalize the setup.

4. Sending Emails through Outlook Using Pabbly Connect

With your Google Sheets set up, it’s time to configure the action step in Pabbly Connect. Select ‘Microsoft Office 365’ as your action application and choose the action event as ‘Send Mail’. This will allow you to send emails directly from Outlook.

When prompted, connect your Microsoft Office 365 account to Pabbly Connect. You may need to grant permissions for Pabbly Connect to access your Outlook account. Once connected, fill in the required fields such as the subject line and body content of the email. Make sure to map the recipient’s email address from your Google Sheets data.

Enter a subject like ‘Exciting New Product Launch’. Map the customer’s name and email for personalization. Click on ‘Save and Send Test Request’ to ensure everything is working correctly.

If the test is successful, you will see a confirmation message indicating that the email has been sent. This confirms that your integration between Google Sheets and Outlook through Pabbly Connect is functioning as intended.

5. Automating Future Emails with Pabbly Connect

To further automate the email process, ensure that the ‘Send on Event’ button is activated in your Google Sheets add-on. This feature will allow Pabbly Connect to send emails automatically whenever a new entry is added to your spreadsheet.

To test this automation, simply add a new row to your Google Sheets with customer details. Pabbly Connect will detect the change and send out the corresponding email through Outlook without any manual intervention. This greatly enhances efficiency and ensures timely communication with your customers.

Finally, you can monitor the sent emails by checking your Outlook’s sent items folder. This will help you verify that all emails are being sent as intended, confirming the reliability of your integration with Pabbly Connect.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to send Outlook emails from Google Sheets. By following these steps, you can automate your email communications effectively, saving time and enhancing customer engagement. Implementing this integration allows for seamless communication with your customers, ensuring they are informed about your latest products.