How to Send Messages from Google Sheets to WhatsApp Group Using Pabbly Connect

Learn how to send messages from Google Sheets to a WhatsApp group using Pabbly Connect in this detailed tutorial. Follow the steps for seamless integration.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WhatsApp Integration

To send messages from Google Sheets to a WhatsApp group, you will first need to access Pabbly Connect. Begin by opening an incognito window and navigating to the Pabbly Connect website. This ensures that you avoid any authentication issues that may arise from multiple Gmail accounts.

Once on the site, log in or create a new account. After signing in, navigate to the dashboard where you can create a new workflow. Click on the ‘Create Workflow’ button located at the top right corner of the screen. Name your workflow something like ‘Google Sheets to WhatsApp Group’ and click on ‘Create’.

2. Setting Up Google Sheets Trigger in Pabbly Connect

After creating your workflow in Pabbly Connect, the next step is to set up the trigger for Google Sheets. Select Google Sheets from the list of applications. In the trigger event, choose ‘New Spreadsheet Row’. This trigger will activate whenever a new row is added to your Google Sheet.

• Choose Google Sheets as the app.
• Select the trigger event as ‘New Spreadsheet Row’.
• This will capture data from newly added rows.

Next, you will need to set up your Google Sheet to work with Pabbly Connect. Ensure that you have the correct add-on, ‘Pabbly Connect Webhooks,’ installed in your Google Sheets. If it’s not installed, go to ‘Add-ons’ and select ‘Get Add-ons’ to find and install it. After installation, remember to refresh your Google Sheet to activate the add-on.

3. Configuring Webhook URL in Google Sheets

In this step, you will configure the webhook URL in your Google Sheet using Pabbly Connect. Click on ‘Add-ons’, select ‘Pabbly Connect Webhooks’, and then choose ‘Initial Setup’. You will be prompted to enter the trigger column, which should be the last data entry column (e.g., column D).

Next, copy the webhook URL provided by Pabbly Connect and paste it into the designated field in the setup window. After filling in the trigger column and webhook URL, click on ‘Submit’ to finalize the setup. This enables your Google Sheet to send data to Pabbly Connect whenever a new row is added.

4. Sending Messages to WhatsApp Group via Pabbly Connect

Now that your Google Sheet is set up, it’s time to send messages to your WhatsApp group. In Pabbly Connect, add a new action step and select ‘Chat API’ as the application. Choose the action event as ‘Send Message’. This will allow you to send messages directly to your WhatsApp group.

• Select the action event as ‘Send Message’.
• Enter the group ID obtained from your WhatsApp API.
• Compose the message using details from Google Sheets.

Fill in the required fields, including the group ID and the message content. For example, you can set the message to include details like customer name, product purchased, quantity, and total price. Finally, click on ‘Save and Send Test Request’ to send a test message to your WhatsApp group.

5. Testing and Verifying the Integration

After setting up the action in Pabbly Connect, it’s crucial to test the integration. Go back to your Google Sheet and add a new row with the relevant sales data. After the new row is added, check if the message is sent to your WhatsApp group as expected.

If everything is set up correctly, you should see a message in your WhatsApp group reflecting the details entered in Google Sheets. This confirms that the integration between Google Sheets and WhatsApp via Pabbly Connect is functioning properly.

Conclusion

In this tutorial, we explored how to send messages from Google Sheets to a WhatsApp group using Pabbly Connect. This integration allows for efficient communication of sales data to your team, streamlining your workflow and enhancing productivity.