How to Send Jotform Responses to Multiple Email Addresses Using Pabbly Connect

Learn how to use Pabbly Connect to send Jotform responses to multiple email addresses efficiently. Follow this step-by-step tutorial for seamless integration with Gmail. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Jotform Integration

To send Jotform responses to multiple email addresses, first, you need to access Pabbly Connect. Open your browser and type in Pabbly.com/connect. You will see options to sign in or sign up for free. If you’re an existing user, simply sign in; if not, click on the ‘Sign up for free’ button to create your account.

After signing in, you will be directed to the Pabbly Connect dashboard. From here, click on the ‘Create Workflow’ button to start setting up your integration. This is where you will name your workflow, for example, ‘Send Jotform Responses to Multiple Email Addresses’. Ensure that you save this workflow in a relevant folder for easy access later.

2. Setting Up Trigger and Action in Pabbly Connect

In this step, you will define the trigger and action in Pabbly Connect. The trigger application will be Jotform, and the action application will be Gmail. Start by selecting Jotform as your trigger application and choose the event ‘New Response’. This setup means that every time a new response is received, it will trigger the next action.

• Select Jotform as the Trigger Application.
• Choose the Trigger Event as ‘New Response’.
• Choose Gmail as the Action Application.
• Select the Action Event as ‘Send Email’.

Now that the trigger and action are set, Pabbly Connect will facilitate the connection between Jotform and Gmail. This means that every time a new response is submitted via Jotform, an email will automatically be sent to the specified addresses in Gmail.

3. Connecting Jotform with Pabbly Connect

Next, you need to connect Jotform with Pabbly Connect. In the trigger window, you will see a webhook URL generated by Pabbly Connect. This URL is crucial as it acts as a bridge between Jotform and Pabbly Connect. Copy this webhook URL to your clipboard.

Now, go to your Jotform account, open the form you’ve created, and navigate to the ‘Settings’ tab. From there, go to ‘Integrations’ and search for ‘Webhooks’. In the Webhooks integration, paste the copied webhook URL into the provided field and click on ‘Complete Integration’. This action will create a successful connection.

4. Setting Up Gmail Integration in Pabbly Connect

After establishing the connection with Jotform, you now need to set up Gmail integration in Pabbly Connect. Click on the ‘Connect’ button to link your Gmail account. Make sure you have your Gmail account open in another tab, as you will need to allow access for Pabbly Connect.

Once connected, you will see a field for recipient email addresses. Here, you can enter multiple email addresses separated by commas. For example, you can input the HR team emails such as [email protected], [email protected], and [email protected]. Fill in the sender name, email subject, and content type as required. In the email content, you can map the details from the Jotform response, ensuring that the email sent will have the relevant information.

• Enter multiple email addresses in the recipient field.
• Fill in the sender name and email subject.
• Map the details from the Jotform response to the email content.

After you have successfully configured these settings, click on ‘Save and Send Test Request’ to ensure everything is working correctly. If the email is sent successfully, you will see a confirmation response from Pabbly Connect.

5. Conclusion on Sending Jotform Responses to Multiple Email Addresses

In conclusion, using Pabbly Connect to send Jotform responses to multiple email addresses is a straightforward process. By setting up the trigger and action correctly, you can automate email notifications to your HR team seamlessly. This integration not only saves time but also ensures that important information is shared promptly.

With this tutorial, you have learned how to effectively use Pabbly Connect for your Jotform and Gmail integration, enhancing your workflow efficiency. Now, you can ensure that every Jotform submission reaches the right people in your organization without any manual effort.