How to Send Google Forms Responses to Multiple Emails Using Pabbly Connect

Learn how to send Google Forms responses to multiple emails using Pabbly Connect. This step-by-step tutorial guides you through the process effortlessly. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

Accessing Pabbly Connect for Google Forms Integration

To send Google Forms responses to multiple emails, you need to access Pabbly Connect. Start by visiting the Pabbly website and signing in or signing up for a free account. This process is quick and provides you with 100 free tasks monthly.

Once logged in, navigate to the dashboard where you’ll see various applications offered by Pabbly. Click on the ‘Access Now’ button under Pabbly Connect to start creating your workflow. This is where you’ll set up the integration between Google Forms and Gmail.

Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, click on the ‘Create Workflow’ button to initiate your project. Name your workflow something descriptive, like ‘Send Google Forms Responses to Multiple Emails’. You’ll also choose a folder to save your workflow for easy access later.

Now, you need to set up the trigger for your workflow. Select Google Forms as your trigger application and choose the event as ‘New Response Received’. This means every time a new response is submitted in Google Forms, it will trigger the workflow in Pabbly Connect.

• Click on ‘Create’ to proceed.
• This will take you to the trigger setup screen.
• Copy the webhook URL provided, as it will connect Google Forms to Pabbly Connect.

After copying the webhook URL, you will set it up in your Google Forms to ensure data flows correctly into Pabbly Connect.

Setting Up Google Forms with Pabbly Connect

Now that you have your webhook URL from Pabbly Connect, go to your Google Forms. Open the form you want to connect, and navigate to the Extensions menu. Here, you will need to install the Pabbly Connect Webhook add-on if you haven’t done so already.

Once installed, go back to Extensions, select Pabbly Connect Webhook, and choose ‘Initial Setup’. Paste the webhook URL you copied earlier. Next, specify the trigger column, which is the final data column in your Google Sheet where responses will be recorded. For example, if column E is your last data entry column, enter Column E and submit the setup.

• Enable the ‘Send on Event’ option in the Pabbly Connect Webhook settings.
• This will ensure that every new response gets sent to Pabbly Connect.

Once this setup is complete, you can test it by filling out the Google Form. Each submission should now correctly populate your Google Sheet and trigger the workflow in Pabbly Connect.

Configuring Email Action in Pabbly Connect

With the trigger set up, the next step is to configure the action in Pabbly Connect. Select Gmail as your action application and choose the event ‘Send Email’. This allows you to automatically send an email to your specified recipients whenever a new form response is received.

To connect Gmail, click on ‘Connect Now’ and follow the prompts to grant access to your Gmail account. Once connected, you will need to fill in the recipient email addresses. You can enter multiple emails separated by commas, such as Jane Alvis’s email and others from your sales team.

Fill in the sender name, email subject, and content type. Compose the email content, including mapping fields from the Google Form response.

After setting up the email content, click on ‘Save and Test’. If successful, you will see a confirmation that the email was sent. You can then check your Gmail to verify that the email was received by the intended recipients.

Testing and Verifying the Integration

To ensure your integration works, fill out the Google Form again with new dummy details. After submission, check your Google Sheet for the new entry and verify that it has triggered the workflow in Pabbly Connect.

Next, go to your Gmail account and check the sent items. You should see the email sent to the recipients you configured earlier. This confirms that your setup is working correctly, and Google Form responses are being sent to multiple emails as intended.

To summarize, you have successfully integrated Google Forms with Gmail using Pabbly Connect. This automation saves time and ensures that your sales team receives important lead information instantly. You can repeat this process for any other forms or applications using Pabbly Connect.

Conclusion

In this tutorial, you learned how to send Google Forms responses to multiple emails using Pabbly Connect. By following the detailed steps, you can automate the process, ensuring timely communication with your team. This integration enhances productivity and keeps everyone informed.