How to Send Google Forms Responses to Multiple Emails Using Pabbly Connect

Learn how to send Google Forms responses to multiple emails using Pabbly Connect. This detailed tutorial covers step-by-step integration with Gmail. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Send Google Forms Responses

To send Google Forms responses to multiple emails, you first need to access Pabbly Connect. This platform enables the integration between Google Forms and Gmail, allowing you to automate the email process efficiently.

Begin by visiting the Pabbly Connect website. If you are new to Pabbly, you can sign up for free, which takes just a couple of minutes. Once signed in, you will be directed to the dashboard where you can create a new workflow.

2. Creating a Workflow in Pabbly Connect

In this step, you will create a workflow in Pabbly Connect. Start by clicking the ‘Create Workflow’ button on your dashboard. Name your workflow something descriptive, like ‘Send Google Forms Responses to Multiple Emails’. Select the appropriate folder to save it in.

• Click on ‘Create’ to proceed.
• You will see two boxes: Trigger and Action.
• Set the Trigger application to Google Forms.

After setting the trigger, you will need to select the event. Choose ‘New Response Received’ as your trigger event. This setup will ensure that every time a new response is submitted in Google Forms, it will trigger the workflow.

3. Connecting Google Forms with Pabbly Connect

Next, you will connect Google Forms to Pabbly Connect. Copy the webhook URL provided in your trigger setup. This URL acts as a bridge between Google Forms and Pabbly Connect.

Now, go to your Google Form and navigate to Extensions > Add-ons. If you do not have the Pabbly Connect Webhook add-on installed, search for it in the Google Workspace Marketplace and install it. Once installed, go back to Extensions and select the Pabbly Connect Webhook add-on.

• Open the Initial Setup option.
• Paste the webhook URL you copied earlier.
• Specify the trigger column, typically the last column in your Google Sheet.

After completing the setup, enable the ‘Send On Event’ option in the add-on. This will ensure that every time a new response is recorded in your Google Form, it will automatically send the data to Pabbly Connect.

4. Setting Up Gmail to Send Emails

The next step involves setting up Gmail as the action application in Pabbly Connect. Select Gmail and then choose the action event ‘Send Email’. You will need to connect your Gmail account by clicking on ‘Connect Now’ and authorizing access.

Once connected, you will fill in the details for the email. Start by entering the recipient email addresses. You can separate multiple email addresses with commas. For example, enter Jane Alvis’s email and any other team members’ emails.

Provide a sender name. Set an email subject like ‘New Google Form Response’. Compose the email content, including mapped fields from the Google Form.

In the email content, use mapping to insert dynamic data such as the user’s name, email, phone number, and city. After filling in all required fields, click on ‘Save and Test’ to ensure everything is set up correctly.

5. Testing the Integration

Finally, you will test the integration to ensure that Pabbly Connect is working as expected. Go back to your Google Form and submit a test response. Fill in the required fields and submit the form.

After submitting, check your Gmail account to see if the email was sent successfully. You should see the email with the subject ‘New Google Form Response’ and the details you provided in the form.

If everything works correctly, you have successfully set up an automated process using Pabbly Connect to send Google Forms responses to multiple emails. This integration will save you time and ensure your team is promptly informed about new leads.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to send Google Forms responses to multiple emails. By following these steps, you can automate your workflows and enhance communication within your team.