How to Send Google Calendar Event Notifications on Slack with Pabbly Connect

Learn how to send Google Calendar event notifications on Slack using Pabbly Connect. Step-by-step tutorial on setting up this automation seamlessly. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Calendar and Slack Integration

To send Google Calendar event notifications on Slack, you need to access Pabbly Connect. Begin by visiting the Pabbly Connect website and signing in. If you are a new user, you can sign up for free, which allows you to get 100 tasks every month.

After signing in, navigate to the Pabbly Connect dashboard. Here, you will find various options. Click on the ‘Access Now’ button to enter the automation section. This is where you can create workflows that link Google Calendar and Slack seamlessly.

2. Creating a Workflow in Pabbly Connect

Once in the dashboard, click on the ‘Create Workflow’ button to begin setting up your integration. You will need to name your workflow; for this integration, name it ‘How to Send Google Calendar Event Notifications on Slack’. Select the folder where you want to save this workflow. using Pabbly Connect

• Click on ‘Create’ to proceed.
• This opens the workflow window where you can set up your trigger and action.

In this window, you will select Google Calendar as your trigger application. This means that every time a new event is created in Google Calendar, it will trigger the workflow to send a notification to Slack. This setup ensures that your team is always informed about new events.

3. Setting Up Google Calendar as a Trigger

In the workflow window, choose Google Calendar as your trigger application. For the trigger event, select ‘New Event’. Next, click on ‘Connect’ to link your Google Calendar account with Pabbly Connect.

You will be prompted to either select an existing connection or add a new one. If you haven’t connected your Google Calendar yet, choose ‘Add a New Connection’. Sign in with your Google account and grant the necessary permissions. Once connected, select the specific calendar you want to use for this automation.

• Click on ‘Save and Send Test Request’ to capture the latest event data.
• Remember, Google Calendar checks for new events every 10 minutes.

After saving and sending the test request, create a new event in your Google Calendar to verify that the integration works correctly. This step is crucial for ensuring that your Slack notifications reflect the latest updates from Google Calendar.

4. Formatting Date and Time for Slack Notifications

To ensure that the date and time from your Google Calendar event are formatted correctly for Slack messages, add an action step using the Date Time Formatter by Pabbly Connect. This tool helps format the date and time in your desired style.

Select ‘Format Date with Time Zone’ as the action event. You will need to map the start date and time from the previous Google Calendar trigger step. This mapping makes the information dynamic, meaning it will update automatically with each new event.

Select the desired date format (e.g., day-month-year hour:minute). Map the time zone for both start and end times to ensure accuracy.

After formatting the start date and time, clone this step to format the end date and time similarly. This ensures that both details are correctly presented in your Slack notifications, making it easy for your team to understand the event timings.

5. Sending Notifications to Slack via Pabbly Connect

Now that your date and time are formatted, it’s time to set up the action to send messages to Slack. Choose Slack as your action application and select ‘Send Channel Message’ as the action event. Click ‘Connect’ to link your Slack account with Pabbly Connect.

After connecting, select the channel where you want to send notifications. You can customize the message to include details such as the event title, start and end times, and meeting links. This customization allows your team to receive comprehensive notifications about upcoming events.

Ensure that you map all dynamic fields correctly. Test the message to confirm that it appears as expected in Slack.

Once you click ‘Save and Send Test Request’, your message will be sent to the selected Slack channel. This final step confirms that your integration is working correctly, ensuring that your team stays updated on all new Google Calendar events.

Conclusion

In this tutorial, we explored how to send Google Calendar event notifications on Slack using Pabbly Connect. By following the detailed steps, you can automate notifications for your team, ensuring they never miss important events. This integration enhances communication and productivity in your workspace.