How to Send Google Calendar Event Details on Google Chat Using Pabbly Connect

Learn how to send Google Calendar event details to Google Chat using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Calendar and Google Chat

To send Google Calendar event details to Google Chat, you need to set up Pabbly Connect. Start by visiting the Pabbly Connect website. You can access it by typing ‘Pabbly.com/connect’ in your browser. Here, you can either sign in if you are an existing user or click on ‘Sign Up for Free’ if you are new.

Once you have signed in, navigate to the dashboard. Click on the ‘Create Workflow’ button in the upper right corner. Name your workflow, for example, ‘Send Google Calendar Event Details on Google Chat’, and select a folder for organization. Click ‘Create’ to proceed to the trigger and action setup.

2. Choosing Google Calendar as the Trigger Application

In this step, you will set Google Calendar as the trigger application in Pabbly Connect. In the trigger window, search for and select ‘Google Calendar’. Choose the trigger event as ‘New Event’. This means that the workflow will activate whenever a new event is created in your Google Calendar.

Next, you need to establish a connection between Google Calendar and Pabbly Connect. Click on the ‘Connect’ button, and sign in with your Google account. Authorize the connection by clicking ‘Allow’. This will ensure that Pabbly Connect can access your Google Calendar data.

• Search for Google Calendar in the trigger application.
• Select ‘New Event’ as the trigger event.
• Click ‘Connect’ and authorize access to your Google account.

After successfully connecting, click on ‘Save and Send Test Request’. This will fetch the latest event details from your Google Calendar, confirming that the trigger is working correctly.

3. Setting Up Google Chat as the Action Application

Now that you have configured Google Calendar as the trigger, it’s time to set Google Chat as the action application in Pabbly Connect. In the action window, search for ‘Google Chat’ and select it. For the action event, choose ‘Create a New Message’. This action will send a message to your Google Chat whenever a new event is created.

To connect Google Chat to Pabbly Connect, click on the ‘Connect’ button. Ensure you are logged into your Google Chat account. Once connected, you will need to set up a webhook URL. This URL will allow Pabbly Connect to send messages to your Google Chat space.

• Select Google Chat as the action application.
• Choose ‘Create a New Message’ as the action event.
• Connect your Google Chat account to Pabbly Connect.

Once the connection is established, you will need to copy the webhook URL from your Google Chat space and paste it into Pabbly Connect. This URL is essential for sending messages to your team on Google Chat.

4. Mapping Google Calendar Event Details to Google Chat Message

With the connections established, the next step is to map the event details from Google Calendar to your Google Chat message via Pabbly Connect. Start by creating a message template. For example, your message could say, ‘Hello Team, new meeting update: here are the details…’. You can customize this message to suit your needs.

To include specific event details, use the mapping feature in Pabbly Connect. This allows you to pull data from the Google Calendar event response, such as the event title, description, date, and time. Ensure to map these fields correctly to ensure accurate information is sent to your team.

Create a message template for Google Chat. Use the mapping feature to include event details. Ensure all fields are correctly mapped for accurate messaging.

After mapping the details, click on ‘Save and Send Test Request’ to send a test message to Google Chat. This will confirm that the integration is functioning as intended, and your team will receive the event details in real-time.

5. Testing and Finalizing the Integration with Pabbly Connect

Finally, to ensure everything is working smoothly, conduct a test by creating a new event in your Google Calendar. For example, create an event titled ‘Meeting with the CEO’ with the relevant details. Once the event is saved, Pabbly Connect should automatically capture this information and send it to Google Chat.

Check your Google Chat to see if the message has been successfully sent. If the message appears with all the correct details, your integration is complete. This automation will now run seamlessly, sending Google Calendar event details to Google Chat every time a new event is created.

Create a test event in Google Calendar. Confirm that the message is sent to Google Chat. Ensure all details are accurate in the Google Chat message.

By following these steps, you have successfully set up an integration between Google Calendar and Google Chat using Pabbly Connect. This automation will help keep your team informed about upcoming events efficiently.

Conclusion

In this tutorial, you learned how to send Google Calendar event details to Google Chat using Pabbly Connect. This integration streamlines communication within your team, ensuring everyone stays updated on important events.