How to Send Confirmation Message on WhatsApp for Google Forms Submission Using Pabbly Connect

Learn how to automate sending confirmation messages on WhatsApp for Google Forms submissions using Pabbly Connect. Step-by-step tutorial included. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for WhatsApp Confirmation Messages

To send confirmation messages on WhatsApp for Google Forms submissions, we will use Pabbly Connect, an integration platform that automates this process. Start by accessing Pabbly Connect at its homepage, where you can sign in or sign up for a free account.

Once logged in, navigate to the dashboard. Here, you will find options to create a new workflow. Click on ‘Create Workflow’ and name it something relevant, like ‘Send Confirmation Message on WhatsApp for Google Form Submission.’ Select a folder to save this workflow and click on ‘Create’ to proceed.

2. Setting Google Forms as the Trigger in Pabbly Connect

In this section, we will set Google Forms as the trigger application in Pabbly Connect. Select Google Forms from the list of applications and choose ‘New Response Received’ as the trigger event. This means that the workflow will initiate when a new response is submitted through the form.

• Select Google Forms as Trigger Application
• Choose ‘New Response Received’ as Trigger Event
• Copy the Webhook URL provided by Pabbly Connect

After copying the Webhook URL, go to your Google Forms settings. Link your Google Form to Google Sheets to capture responses. In the response section, choose ‘Link to Sheets’ and create a new spreadsheet. This will help in storing the responses for further automation.

3. Configuring Google Sheets for Integration

Next, we will configure Google Sheets to work with Pabbly Connect. After linking your Google Form to Google Sheets, open the spreadsheet and create a new column for the status of confirmation. This column will later help in tracking whether the participant confirmed their attendance.

• Add a new column titled ‘Status’ in Google Sheets
• Set up a dropdown for status options: ‘Confirmed’ and ‘Not Confirmed’
• Ensure the last column is set as the trigger column for Pabbly Connect

Now, go back to Pabbly Connect and click on ‘Send Test’ to send a sample response. This will ensure that your Google Sheets is correctly capturing the data from Google Forms.

4. Connecting WhatsApp Cloud API for Sending Messages

In this step, we will connect the WhatsApp Cloud API with Pabbly Connect to send the confirmation messages. Select WhatsApp Cloud API as the action application and choose ‘Send Template Message’ as the action event. This will allow us to send a structured message to users who submit the form.

To establish the connection, you will need to enter your WhatsApp Cloud API credentials, including the access token, phone number ID, and WhatsApp Business Account ID. After entering these details, click on ‘Save’ to connect successfully.

Enter Access Token from WhatsApp Cloud API Provide Phone Number ID and WhatsApp Business Account ID Select the message template you created for confirmations

With the connection established, you can now map the recipient’s phone number and the message body. Use the dynamic fields from Google Sheets to personalize the message for each participant.

5. Finalizing the Automation Workflow

To finalize your automation, go back to Google Sheets and enable the Pabbly Connect Webhooks add-on. This will ensure that every time a new response is submitted, the data is sent to Pabbly Connect automatically.

Once you have set everything up, test the workflow by submitting the Google Form. After submission, check your WhatsApp to see if the confirmation message was received. The message should be personalized with the participant’s name and confirmation details.

Submit the Google Form with new participant details Check WhatsApp for the confirmation message Verify if the status updates in Google Sheets

With this setup, you have successfully automated sending confirmation messages on WhatsApp using Pabbly Connect. This process allows for seamless communication with participants and enhances user engagement.

Conclusion

In summary, using Pabbly Connect to send confirmation messages on WhatsApp for Google Forms submissions is a straightforward process that enhances communication. By following the steps outlined, you can automate notifications efficiently and improve user experience.