How to Send Certificates of Your Online Cyber Security Course to WhatsApp Using Pabbly Connect

Learn how to send certificates of your online cyber security course to students on WhatsApp using Pabbly Connect in this detailed tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect to Set Up Your Integration

To send certificates of your online cyber security course via WhatsApp, start by accessing Pabbly Connect. This platform is crucial for integrating various applications seamlessly.

Once you log in to your Pabbly Connect account, you will be able to create a new workflow. This process involves selecting the applications you want to integrate, which in this case includes Google Forms for collecting student data and WhatsApp for sending messages.

2. Creating a Google Form for Student Data Collection

First, you need to create a Google Form to collect essential information from your students. This form will capture details such as the student’s name, email, and WhatsApp number, which are necessary for sending the certificates.

• Open Google Forms and create a new form.
• Add fields for student name, email, and WhatsApp number.
• Ensure that the form is set to collect email addresses automatically.

After creating the form, you should test it to ensure that it works correctly. This will help you verify that all necessary information is being captured before integrating it with Pabbly Connect.

3. Setting Up Pabbly Connect for Automation

Next, you will set up the automation in Pabbly Connect. Start by creating a new workflow that connects Google Forms to WhatsApp. This workflow will automate the process of sending certificates once a student submits their details.

In your workflow, select Google Forms as the trigger application. Choose the trigger event as ‘New Response in Spreadsheet’. This will activate the workflow whenever a new form submission occurs. Then, connect your Google account and select the specific form you created earlier.

4. Sending Certificates via WhatsApp

After setting up the trigger, it’s time to configure the action step in Pabbly Connect. Choose WhatsApp as the action application and select the action event as ‘Send Message’. This step is crucial for delivering the certificate to the students.

• Connect your WhatsApp account using the API key from your WhatsApp service provider.
• Compose your message, including the student’s name and a link to download their certificate.
• Map the WhatsApp number field from Google Forms to ensure the message is sent to the correct recipient.

Once everything is set up, save your workflow. This automation will now send a WhatsApp message with the certificate link whenever a student submits their form.

5. Testing and Launching Your Integration

Before launching your integration, it’s important to test the entire workflow. Submit a test response through your Google Form to ensure that the certificate is sent correctly via WhatsApp.

If the test is successful, you can launch your integration. Ensure that all students are aware of the process and how they will receive their certificates. This will help in managing expectations and improving the overall experience.

With Pabbly Connect, you have successfully automated the process of sending certificates for your online cyber security course directly to students via WhatsApp.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to send certificates of your online cyber security course directly to students on WhatsApp. This integration streamlines the process, ensuring a smooth experience for both instructors and students.