How to Send Calendly Invitees on Google Chat Automatically Using Pabbly Connect

Learn how to automate sending Calendly invitees to Google Chat automatically using Pabbly Connect in this detailed tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start sending Calendly invitees to Google Chat automatically, you need to access Pabbly Connect. This integration platform allows you to automate workflows between different applications seamlessly. If you don’t have an account yet, you can create one for free in just a few minutes.

Once logged in, navigate to the Pabbly Connect dashboard. Here, you will find the option to create a new workflow, which is essential for establishing the integration between Calendly and Google Chat.

2. Creating a New Workflow in Pabbly Connect

After accessing your Pabbly Connect dashboard, click on the blue button labeled ‘Create Workflow’. You will be prompted to name your workflow. For this integration, you can name it ‘Send Calendly Invitees on Google Chat Automatically’. This name helps you identify the workflow easily.

• Click on ‘Create’ to proceed.
• You will see two boxes for Trigger and Action.
• Select ‘Calendly’ as the application for the Trigger event.

This setup indicates that whenever a new invitee is created in Calendly, the details will be automatically sent to Google Chat. This is the essence of using Pabbly Connect for your automation needs.

3. Connecting Calendly to Pabbly Connect

Next, you need to connect Calendly to Pabbly Connect. Select the trigger event as ‘Invitee Created’. Click on the ‘Connect’ button, and then choose ‘Add New Connection’.

Log in to your Calendly account to grant access. Once authorized, Pabbly Connect will fetch the organization and user details automatically. This step ensures that your integration is set up correctly and ready to capture invitee information.

4. Setting Up Google Chat Integration

After successfully connecting Calendly, the next step is to set up the Google Chat integration. In Pabbly Connect, select Google Chat as the action application and choose ‘Create Message’ as the action event. Click ‘Connect’ to link your Google Chat account.

• Select the chat group where you want to send the messages.
• You will need to create a webhook URL for Google Chat.
• Copy the Avatar URL from the documentation to use in your message.

Once the webhook is created, paste the URL into Pabbly Connect. This setup allows you to send messages automatically to your team whenever a new invitee is registered in Calendly.

5. Testing the Integration

Now that you have set up the integration, it’s time to test it. Click on the ‘Save and Send Test Request’ button in Pabbly Connect. This will initiate the process to check if the integration works as expected.

To confirm, create a test invitee in your Calendly account. Once the invitee is created, check your Google Chat. You should see a message indicating that a new candidate has registered, along with their details. This confirms that your automation is working correctly.

Conclusion

By following these steps, you can easily automate sending Calendly invitees to Google Chat using Pabbly Connect. This integration streamlines communication and ensures your team stays updated without manual effort. Enjoy the benefits of automation and enhance your workflow efficiency!