How to Send Brochure via Email on Google Form Submission Using Pabbly Connect

Learn how to automate sending brochures via email upon Google Form submissions using Pabbly Connect. Step-by-step guide for seamless integration. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms and Gmail Integration

To automate sending brochures via email when a Google Form is submitted, you will need to set up Pabbly Connect. First, log in to your Pabbly Connect account. If you don’t have an account, you can create a free one in just a few minutes. Once logged in, navigate to your dashboard.

Click on the blue button labeled ‘Create Workflow’ and give your workflow a name, such as ‘Send Brochure on Google Form Submission’. This name helps you identify the automation later. After naming your workflow, click on the ‘Create’ button to proceed.

2. Choosing Google Forms and Gmail in Pabbly Connect

In this step, you need to select the applications involved in your automation. Since we are using Pabbly Connect to integrate Google Forms and Gmail, select Google Forms as the trigger application and Gmail as the action application. The trigger signifies when an event occurs, while the action specifies what should happen next.

• Select ‘Google Forms’ as the trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Select ‘Gmail’ as the action application.
• Choose ‘Send Email’ as the action event.

After selecting these applications, you will be guided to connect them through Pabbly Connect. This connection is crucial as it allows the automation to function seamlessly.

3. Configuring Google Forms to Trigger Pabbly Connect

To link your Google Form with Pabbly Connect, you need to set up a webhook. After selecting Google Forms, you will receive a webhook URL. Copy this URL, as it is essential for the integration process.

Next, open the Google Sheets associated with your Google Form. Click on ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’. Search for the ‘Pabbly Connect Webhooks’ add-on and install it if you haven’t done so already. Once installed, go back to the Google Sheets, click on ‘Extensions’, and find the Pabbly Connect add-on to set it up.

• Click on ‘Initial Setup’ in the Pabbly Connect add-on.
• Paste the copied webhook URL into the designated field.
• Set the trigger column as the final data column (e.g., column D).

After completing these steps, you can test the webhook by submitting a dummy response through your Google Form. This will send the test data to Pabbly Connect, confirming that the setup is correct.

4. Setting Up Gmail to Send the Brochure

Now that your Google Form is connected to Pabbly Connect, it’s time to configure Gmail to send the brochure. In the action step of your workflow, select Gmail and choose ‘Send Email’ as the action event. You’ll need to connect your Gmail account to Pabbly Connect if you haven’t done so already.

When prompted, authorize Pabbly Connect to access your Gmail account. After connecting, you will need to fill in several fields, including the recipient’s email address, subject line, and email body. For the recipient’s email, map the email address collected from the Google Form submission.

Input a sender name, such as ‘Pabbly Brochure Agency’. Create a subject that includes the recipient’s name for personalization. Write a friendly email body and include a link to the brochure.

Once all details are filled in, click on ‘Save and Send Test Request’. This will send a test email to verify that everything is working correctly.

5. Finalizing Your Automation with Pabbly Connect

After successfully testing your email setup, your automation is almost complete. Ensure that the settings in the Pabbly Connect workflow are correctly configured. You need to enable the option to send data on event, which allows Pabbly Connect to automatically send the email every time a new response is received.

To finalize, check the settings in your Google Sheets add-on to ensure that the automation will trigger correctly. Test the entire process by submitting another response through your Google Form. If everything is set up correctly, you should receive the brochure email automatically.

Once this integration is live, you can relax knowing that Pabbly Connect will handle sending brochures to your customers automatically whenever they fill out your Google Form. This automation saves time and ensures a seamless customer experience.

Conclusion

In this tutorial, we demonstrated how to automate sending a brochure via email using Pabbly Connect upon Google Form submissions. By following these steps, you can streamline your communication process and enhance customer engagement effortlessly.