How to Send Automatic WhatsApp Messages from Google Forms Using Pabbly Connect

Learn how to automate WhatsApp messages from Google Forms with Pabbly Connect. This step-by-step tutorial guides you through the integration process. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To send automatic WhatsApp messages from Google Forms, first access Pabbly Connect by visiting the homepage. You can create a free account in just a couple of minutes, which will give you 100 free tasks every month to explore the platform.

Once you’ve signed up or logged in, navigate to the Pabbly Connect dashboard. Here, you can create and manage your automation workflows. Click on the ‘Create Workflow’ button to start setting up your integration.

2. Creating Your Workflow in Pabbly Connect

In the workflow creation section of Pabbly Connect, name your workflow something descriptive, like ‘Send WhatsApp Message from Google Forms.’ This helps in identifying the workflow later. Select the appropriate folder for organization.

• Name your workflow
• Select a folder
• Click on ‘Create’

After creating the workflow, you will see two sections for setting up the trigger and action. The trigger will be Google Forms, and the action will be sending a WhatsApp message using a service like Wati. This setup ensures that every time a new response is submitted in Google Forms, a WhatsApp message is sent automatically.

3. Setting Up Google Forms as the Trigger

To set Google Forms as the trigger in Pabbly Connect, select Google Forms from the list of applications. Then, choose the trigger event as ‘New Response Received.’ This specifies that the workflow should activate whenever a new form response is submitted.

Once you select the trigger event, Pabbly Connect provides you with a webhook URL. This URL is crucial as it allows data from Google Forms to flow into Pabbly Connect. You will need to link this webhook URL to your Google Form to capture responses automatically.

4. Linking Google Sheets with Pabbly Connect

To capture the Google Form responses, you must link your form to a Google Sheet. Go to your Google Form, click on the ‘Responses’ tab, and select ‘Link to Sheets.’ Create a new spreadsheet to store the responses.

• Click on ‘Responses’ in Google Forms
• Select ‘Link to Sheets’
• Create a new spreadsheet

Once linked, go back to Pabbly Connect and set up the initial connection using the webhook URL. Use the Pabbly Connect add-on in Google Sheets to enter the webhook URL and specify the trigger column, which determines when data is sent to Pabbly Connect.

5. Sending WhatsApp Messages Using Pabbly Connect

After capturing responses in Pabbly Connect, the next step is to set up the action to send WhatsApp messages. Select Wati as your action application and choose the event ‘Send Template Message.’ This allows you to send pre-defined messages to users based on their responses.

Map the WhatsApp number from the Google Sheets response to the Wati action. Make sure to use dynamic mapping to ensure that the correct number is sent each time a form is submitted. Enter the template name and broadcast title as per your Wati setup.

Finally, test your workflow to ensure everything is functioning correctly. Once the setup is complete, every new response in Google Forms will trigger an automatic WhatsApp message sent via Pabbly Connect.

Conclusion

In this tutorial, we explored how to send automatic WhatsApp messages from Google Forms using Pabbly Connect. By following these steps, you can easily automate your communication process, ensuring timely responses and engagement with your participants.