How to Send Automated WhatsApp Messages to WebinarKit Registrants Using Pabbly Connect

Learn how to automate WhatsApp messages for WebinarKit registrants using Pabbly Connect. Step-by-step guide for seamless integration. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WhatsApp Automation

To send automated WhatsApp messages to WebinarKit registrants, the first step is accessing Pabbly Connect. Start by visiting the Pabbly website and logging into your account. If you’re new, you can easily sign up for a free account, which offers 100 tasks free every month.

Once logged in, navigate to the dashboard and select Pabbly Connect from the available applications. This platform is essential for connecting different apps without any coding skills. You will see options to create a new workflow, which is the next step in automating your WhatsApp messages.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, click on the ‘Create Workflow’ button to begin setting up your automation. You will be prompted to name your workflow; for this tutorial, name it ‘Send Automated WhatsApp Message to WebinarKit Registrants’ and select a folder to save it.

• Click ‘Create’ to open the workflow window.
• In the workflow, you will set a trigger and an action.
• Choose ‘WebinarKit’ as the trigger application.

Setting the trigger is crucial as it defines when the automation starts. Select the trigger event as ‘New Webinar Registration’ to ensure that every new registrant will trigger the WhatsApp message automation.

3. Configuring the Webhook in WebinarKit

Next, you need to configure the webhook in your WebinarKit account to connect it with Pabbly Connect. Copy the webhook URL provided in your workflow. This URL is essential for receiving data from WebinarKit.

Log into your WebinarKit account, navigate to the webinar settings, and find the option for webhooks. Paste the copied URL into the registration webhook field. After pasting, click ‘Save’ to ensure the webhook is active.

• Open the registration form link to test the submission.
• Fill out the form with demo details to check if the webhook captures the data.

Once you submit the form, return to Pabbly Connect to check if the data has been captured successfully. This confirmation means the integration is set up correctly, allowing for automated messages to be sent.

4. Formatting Date and Time in Pabbly Connect

After confirming the webhook setup, the next step involves formatting the date and time of the webinar using Pabbly Connect. This step is essential for ensuring that the WhatsApp message contains the correct date and time information.

Add a new action step in your workflow and select the ‘Date Time Formatter’ feature from Pabbly Connect. Choose the action event as ‘Format Date with Time Zone’. Map the date from the previous step to ensure it dynamically updates with each new registration.

Select the correct time zones for both the source and destination. Click ‘Save and Send Test Request’ to verify the formatted date.

This action will ensure that every registrant receives a WhatsApp message with the correct webinar date and time, tailored to their local time zone.

5. Sending WhatsApp Message via Pabbly Connect

Now that the date is formatted, it’s time to send the WhatsApp message using Pabbly Connect. Add another action step and select ‘WhatsApp Cloud API’ as your action application. Choose ‘Send Template Message’ as the action event.

To connect your WhatsApp account, you will need to enter your WhatsApp API details, including the token and phone number ID. This information can be obtained from your WhatsApp Cloud API setup. After entering these details, click ‘Save’.

Select the message template you want to use for the WhatsApp message. Map the recipient’s phone number and the dynamic fields for the message body.

Once everything is set, click on ‘Save and Send Test Request’. This will send a test WhatsApp message to ensure that the integration works flawlessly. You should receive a WhatsApp message confirming the registration details.

Conclusion

In this tutorial, we detailed how to send automated WhatsApp messages to WebinarKit registrants using Pabbly Connect. By following the steps outlined, you can easily automate your communication with webinar participants, enhancing engagement and ensuring they receive timely reminders.

Utilizing Pabbly Connect not only simplifies this process but also allows for seamless integration between different applications, making your workflows more efficient and effective. Start automating today to improve your webinar management!