How to Notify Your Team on Google Chat for Zoom Meeting Registrants Using Pabbly Connect

Learn how to automate notifications to your team on Google Chat for Zoom meeting registrations using Pabbly Connect. Follow this step-by-step guide! Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Chat and Zoom Integration

To notify your team on Google Chat for Zoom meeting registrations, we will use Pabbly Connect as the integration platform. First, access Pabbly Connect by visiting the official website and signing in to your account. If you are new, you can sign up for a free account to get started.

Once signed in, navigate to your dashboard and click on the button labeled ‘Create Workflow’. Here, you will name your workflow, such as ‘Notify Team on Google Chat for Zoom Registrants’, and choose a folder to save it in. This sets the stage for your automation process.

2. Configuring Zoom Trigger in Pabbly Connect

In this step, we will configure the Zoom trigger in Pabbly Connect. After creating your workflow, the next action is to select Zoom as the trigger application. Search for Zoom and select it from the list.

For the trigger event, choose ‘Configure Webhook’. Click on the connect button and if prompted, choose to add a new connection. You will need to obtain a token from your Zoom account. Follow these steps to get your token:

• Log into your Zoom account and navigate to Admin > Advanced > App Marketplace.
• Click on Develop and then Build App, selecting General App.
• After creating the app, copy the redirect URL provided by Pabbly Connect.

Once you have the token, paste it back into Pabbly Connect and save your settings. This allows Pabbly Connect to listen for new registrations from Zoom.

3. Creating Event Subscription for Zoom Registrations

Next, we will create an event subscription in Zoom to send registration notifications to Pabbly Connect. Go back to your Zoom App Marketplace and find the app you created. Switch on the event subscription and click on ‘Add New Event Subscription’.

For the subscription name, you can use something like ‘Pabbly Test’. Then, select the event type as ‘Meeting Registration Created’. After this, paste the webhook URL generated by Pabbly Connect into the event notification endpoint field. This step ensures that Zoom sends registration data to Pabbly Connect whenever a new registration occurs.

Once you’ve set this up, click save. This completes the configuration of the Zoom trigger in Pabbly Connect and prepares it to receive data about new registrations.

4. Setting Up Google Chat Action in Pabbly Connect

Now, we will configure the action application, Google Chat, in Pabbly Connect. Select Google Chat as the action application and choose the event type as ‘Create Message’. Click connect and you will need to provide the webhook URL from Google Chat.

To obtain the webhook URL, go to your Google Chat space and click on ‘Apps and Integrations’. Then navigate to ‘Add Webhooks’. Here, you will create a new webhook, giving it a name such as ‘Zoom Notifications’. Copy the generated webhook URL and paste it back into Pabbly Connect.

• Ensure that you configure the message format to include details such as name, email, and session title.
• Use mapping to insert dynamic data from the Zoom registration into the message.

This setup allows your team to receive real-time notifications in Google Chat whenever a new Zoom registration occurs.

5. Testing the Integration Between Zoom and Google Chat

After setting up both the trigger and action, it’s time to test the integration using Pabbly Connect. Go to your Zoom registration page and fill out the registration form with dummy data. Click on the register button to submit the form. This action will trigger the workflow in Pabbly Connect.

Once the registration is complete, check your Google Chat space. You should see a new message indicating that a new participant has registered, along with their details. If everything is configured correctly, the message will contain the name, email, session title, and phone number of the registrant.

This successful test confirms that your integration is working as intended, ensuring that your team is notified in real-time about new Zoom meeting registrations.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate notifications to your team on Google Chat for Zoom meeting registrations. By following these steps, you can streamline your communication and keep your team informed effortlessly.