How to Notify Your Team on Google Chat for Zoho Form Submissions Using Pabbly Connect

Learn how to integrate Google Chat and Zoho Forms using Pabbly Connect to automate notifications for form submissions. Step-by-step guide included. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Chat Integration

Pabbly Connect is an exceptional automation tool that allows you to connect various applications seamlessly. In this tutorial, we will focus on using Pabbly Connect to integrate Google Chat with Zoho Forms. This integration will enable your team to receive instant notifications whenever a new form submission occurs.

By automating this process, you can enhance communication within your team and ensure that everyone stays informed about client feedback. The integration process is straightforward and requires just a few steps to set up properly.

2. Accessing Pabbly Connect and Creating a Workflow

To start using Pabbly Connect, visit the official website and sign in or create a new account. After logging in, you will be directed to the Pabbly Connect dashboard. Here, you can create a new workflow by clicking on the ‘Create Workflow’ button located at the top right corner.

• Click on ‘Create Workflow’ in the Pabbly Connect dashboard.
• Name your workflow, for instance, ‘Notify Team on Google Chat for Zoho Form Submission’.
• Select an appropriate folder for your workflow.

Once you create the workflow, you will see options to set up a trigger and action. This is where you will define how Pabbly Connect will handle the data from Zoho Forms and send notifications to Google Chat.

3. Setting Up the Trigger with Zoho Forms

In the workflow setup, select Zoho Forms as your trigger application. The trigger event will be set to ‘New Form Submitted’. This means that every time a form is submitted through Zoho Forms, Pabbly Connect will capture this event and initiate the workflow.

To proceed, you will receive a Webhook URL from Pabbly Connect. This URL needs to be configured in your Zoho Forms account:

• Log in to your Zoho Forms account and navigate to your form settings.
• Select ‘Integrations’ and then choose ‘Webhook’.
• Paste the Webhook URL from Pabbly Connect and select the content type as ‘Application JSON’.

After saving these settings, Pabbly Connect will be ready to capture responses from Zoho Forms whenever a new submission occurs.

4. Configuring the Action in Google Chat

Next, you need to set up the action for your workflow. Choose Google Chat as your action application and select the action event as ‘Test Create Message’. This action will send a notification to your Google Chat whenever a new form submission is received through Zoho Forms.

To connect Google Chat with Pabbly Connect, you will need to generate a new Webhook URL in Google Chat:

Access your Google Chat space settings and navigate to ‘Apps and Integrations’. Select ‘Webhooks’ and click on ‘Add Webhook’. Name your Webhook, for example, ‘New Feedback’, and save it to generate the URL.

Copy this Webhook URL and return to Pabbly Connect to input it in the action settings. Here, you can craft the message that will be sent to your Google Chat, including dynamic variables from the form submission.

5. Testing and Completing the Integration

After configuring both the trigger and action, it’s time to test the integration. Submit a test response through your Zoho form to see if the notification appears in Google Chat. This step is crucial to ensure that Pabbly Connect is functioning correctly.

Once you submit the test form, check your Google Chat to confirm that the notification has been received. The message should include all relevant information, such as client name, email, phone number, rating, and feedback. This confirmation indicates that the integration is successful, and your team will now receive alerts for every new feedback submission.

With this setup, you can streamline communication and ensure your team is always updated on client feedback through Google Chat, thanks to Pabbly Connect automating the process.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to integrate Google Chat and Zoho Forms for automated notifications. By following these steps, you can enhance your team’s communication and ensure timely responses to client feedback submissions. Start utilizing Pabbly Connect today to streamline your workflows and improve efficiency.