How to Notify Your Team on Google Chat for Paper Form Submissions Using Pabbly Connect

Learn how to integrate Google Chat with Paper Form submissions using Pabbly Connect to automate notifications seamlessly. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Chat Integration

To begin using Pabbly Connect for integrating Google Chat with Paper Form submissions, first, visit the Pabbly website. You can do this by typing ‘Pabbly.com/connect’ in your browser. Once on the landing page, you will need to sign in or sign up for a free account, which provides 100 tasks monthly.

After signing in, you will be directed to the Pabbly Connect dashboard. From here, you can create new workflows to automate tasks. Click on the ‘Create Workflow’ button to start the process. Name your workflow, such as ‘Notify Team on Google Chat for Paper Form Submission,’ and select a folder to save it.

2. Setting Up the Trigger with Paper Form

In this step, you will set up the trigger for your workflow using Pabbly Connect. The trigger is an event that starts the automation process. For this integration, choose Paper Form as your trigger application and select the event ‘New Form Submission.’ This will notify your team whenever a new form is filled out.

• Select Paper Form as the trigger application.
• Choose ‘New Form Submission’ as the event.
• Pabbly Connect will provide a webhook URL for integration.

Copy the webhook URL provided by Pabbly Connect and head over to your Paper Form account. In your Paper Form settings, navigate to the Integrations and Webhooks section. Here, paste the copied URL into the webhook settings to establish a connection.

3. Testing the Connection with a Form Submission

After setting up the webhook, it’s time to test the connection between Paper Form and Pabbly Connect. Open your Paper Form and fill out a test submission with dummy details. This step is crucial to ensure that the integration works correctly and that data is being captured.

Once you submit the form, return to your Pabbly Connect dashboard. You should see the response from your test submission captured in the workflow. This confirms that the webhook connection is successful, and Pabbly Connect is receiving data from Paper Form.

To verify, check the details captured, such as name, email, and query. This data will be used in the next step to notify your team on Google Chat.

4. Setting Up the Action to Notify Google Chat

Now that the trigger is set up, it’s time to configure the action in Pabbly Connect. For this integration, select Google Chat as your action application and choose ‘Create Message’ as the action event. This will enable you to send messages to your Google Chat channel whenever a new form submission occurs.

• Select Google Chat as the action application.
• Choose ‘Create Message’ as the action event.
• Connect Google Chat to Pabbly Connect using the provided webhook URL.

In your Google Chat account, create a new webhook for the channel where you want to send notifications. Copy the webhook URL and paste it back into Pabbly Connect. Draft a message that includes the details of the form submission, using mapping to automatically fill in the fields such as first name, last name, email, and query.

5. Finalizing the Integration and Testing

After setting up the action in Pabbly Connect, click on ‘Save and Send Test Request’ to send a test message to your Google Chat channel. This step confirms that everything is set up correctly and that your team will receive notifications for future submissions.

Check your Google Chat channel to see if the message appears as expected. If the message is received, the integration is complete. You can now automate notifications for all new Paper Form submissions directly to your Google Chat, ensuring your team stays informed.

To summarize, using Pabbly Connect, you have successfully integrated Paper Form submissions with Google Chat notifications. This automation streamlines communication and enhances your team’s efficiency.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to integrate Google Chat with Paper Form submissions. This integration allows for seamless notifications, enhancing team communication and responsiveness.