How to Notify Team on Microsoft Teams for Zoom Meeting Registrant | Pabbly Connect Tutorial

Learn how to automate notifications on Microsoft Teams for Zoom meeting registrations using Pabbly Connect. Step-by-step guide for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin our integration process, access Pabbly Connect by visiting the official website. Signing up is simple, requiring just a few minutes to create an account. Once logged in, you will be able to explore the automation capabilities of Pabbly Connect.

After signing in, locate the option to create a new workflow. You can name this workflow something like ‘Notify Team on Microsoft Teams for Zoom Meeting Registrant’. This title will help you identify the automation later. Click on the create button to proceed.

2. Setting Up the Trigger in Pabbly Connect

In this section, we will configure the trigger for our automation using Pabbly Connect. The trigger application will be Zoom, as we want to capture registrations from Zoom webinars. Select Zoom as the trigger application and choose the event ‘New Registration’.

• Select the trigger application: Zoom
• Choose the trigger event: New Registration
• Connect your Zoom account to Pabbly Connect

After selecting the trigger event, you will need to connect your Zoom account to Pabbly Connect. Follow the prompts to authorize the connection, ensuring that the integration can access your Zoom registration data.

3. Creating the Action Step for Microsoft Teams

Now that the trigger is set up, it’s time to create the action step where we will send a notification to Microsoft Teams. In Pabbly Connect, select Microsoft Teams as the action application. Choose the action event ‘Send Message in Channel’.

Next, you will need to connect your Microsoft Teams account to Pabbly Connect. This step is crucial as it allows Pabbly Connect to send messages directly to your Teams channel. Make sure to authorize the connection by following the on-screen instructions.

• Select the action application: Microsoft Teams
• Choose the action event: Send Message in Channel
• Connect your Microsoft Teams account to Pabbly Connect

Once connected, select the specific team and channel where you want to send the registration notifications. This setup ensures that every new registrant will trigger a message in your designated Teams channel.

4. Mapping the Data from Zoom to Microsoft Teams

With both trigger and action set up in Pabbly Connect, the next step is to map the data. This involves taking the information from the Zoom registration and formatting it for the message in Microsoft Teams. You can customize the message to include details like the registrant’s name and email.

For mapping, you can use the data fields from the Zoom registration response. This includes the registrant’s first name, last name, and email address. By mapping these fields, you create a dynamic message that updates automatically with each new registration.

Map the registrant’s name and email from the Zoom response Customize the message format for Microsoft Teams Ensure that all mapped fields are correctly linked

After mapping the necessary fields, test the integration by submitting a test registration in Zoom. This will allow you to see if the message is successfully sent to Microsoft Teams via Pabbly Connect.

5. Testing and Activating the Workflow

Finally, it’s essential to test the entire workflow you created in Pabbly Connect. Perform a test registration in Zoom and check if the notification appears in your selected Microsoft Teams channel. This step ensures that your integration works seamlessly.

If the test is successful, activate your workflow in Pabbly Connect. This will allow the automation to run continuously, sending notifications for every new registration without any manual effort.

Submit a test registration in Zoom Check Microsoft Teams for the notification Activate the workflow in Pabbly Connect

Once activated, your team will receive instant notifications for each new Zoom webinar registration, improving communication and efficiency.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate notifications on Microsoft Teams for Zoom meeting registrations. By following these steps, you can streamline your communication and ensure your team is always informed of new registrants.