How to Notify Team on Google Chat for Zoom Meeting Registrant Using Pabbly Connect

Learn how to integrate Zoom with Google Chat using Pabbly Connect to notify your team about new meeting registrations in this step-by-step tutorial. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Zoom and Google Chat Integration

In this tutorial, we will explore how to use Pabbly Connect to notify your team on Google Chat whenever someone registers for a Zoom meeting. This integration is crucial for businesses that conduct webinars and need to keep their teams informed in real-time.

With the help of Pabbly Connect, you can automate notifications without any coding skills. By integrating Zoom and Google Chat, you ensure that your team is always updated about new registrations, minimizing no-shows and enhancing communication.

2. Setting Up Pabbly Connect for Zoom

To start, access your Pabbly Connect account by going to the Pabbly website. If you are a new user, you can sign up for free to get started with 100 tasks per month. Existing users can simply sign in to their dashboard.

Once logged in, follow these steps to create a workflow for your integration:

• Click on ‘Create Workflow’.
• Name your workflow, such as ‘Notify Team on Google Chat for Zoom Meeting Registrant’.
• Select the folder where you want to save this workflow.

Now, click on ‘Create’ to proceed to the workflow window where you will set up the trigger and action.

3. Configuring the Zoom Trigger in Pabbly Connect

In the workflow window, the first step is to set up the trigger application. For this integration, select Zoom as your trigger application. You will then choose the trigger event as ‘Configure Webhook’. using Pabbly Connect

After selecting the trigger event, click on ‘Connect’. If you haven’t set up a connection before, choose ‘Add New Connection’ and follow the instructions to obtain the required token from your Zoom account. Make sure to navigate to the Zoom App Marketplace to set up the app and obtain the necessary permissions.

4. Adding Event Subscription for Zoom Registrations

After obtaining your token, you need to add an event subscription in Zoom to notify Pabbly Connect about new registrations. Go back to your Zoom account and navigate to the App Marketplace where you created your app.

Follow these steps to add the event subscription:

• Switch on the event subscription.
• Add a new event subscription and select ‘Webhook’ as the method.
• Set the event you want to subscribe to, such as ‘Meeting Registration Created’.

Once you have completed these steps, paste the webhook URL from Pabbly Connect into the event notification endpoint and save your settings.

5. Notifying Google Chat About New Zoom Registrants

Now that your Zoom trigger is set up, the next step is to configure the action application. Select Google Chat as your action application and choose the action event as ‘Create Message’.

To send notifications, you need to get the Google Chat webhook URL. Go to your Google Chat space, find the apps and integrations section, and add a new webhook. Once created, copy the webhook URL and paste it back into Pabbly Connect.

In the message body, you can customize the notification message using mapped fields from the Zoom registration details. For example, include the participant’s name, email, and session title. Finally, click on ‘Save and Send Test Request’ to verify that your integration works correctly. You should see the notification appear in your Google Chat instantly.

Conclusion

By following these steps, you can successfully integrate Zoom with Google Chat using Pabbly Connect. This automation ensures your team is promptly notified about new registrations, enhancing communication and organization. Implementing this integration can significantly reduce no-shows for your webinars and meetings.